Billing Assistant

Careers; Chicago, Northern (IL, KY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Healthcare

401k plan

11 paid holidays

23 days PTO first year

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins in Chicago seeks a Billing Assistant to support Revenue Operations, handling WIP and AR write-offs and ensuring invoices are generated and inquiries answered promptly.

The role offers a hybrid schedule with in-office presence and the opportunity to contribute to a leading global law firm’s financial operations. Candidates should have a high school diploma (bachelor’s preferred), experience in professional services, and strong Word/Excel/Outlook skills.

Qualifications

• High school diploma or equivalent; bachelor’s degree or equivalent preferred.
• Experience using financial systems and professional services environment preferred.
• Strong communication and prioritization skills; ability to work under deadlines.
• Proficiency with Word, Excel and Outlook required.

Responsibilities

• Apply billed on account balances as requested.
• Process time/cost transfers and edits to timecards.
• Coordinate with Revenue Operations to ensure invoices are generated and queries answered promptly.
• Manage shared mailbox and respond to queries in a timely manner.
• Assist with data input into financial systems.

Skills

Communication

Time management

Tech proficiency

Education

High school diploma

Bachelor’s degree

Tools

Word

Excel

Outlook

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Billing Assistant is an integral part of Latham’s Revenue Operations team. This role will be responsible for supporting Revenue Operations leadership in all aspects of the revenue process, while processing Work-in-Progress (WIP) and Accounts Receivable (AR) write-offs as appropriate. This role will be located in our Chicago office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Applying Billed On Account balances as requested
• Processing time/costs transfers and narrative edits to timecards as required
• Liaising with Coordinator – Revenue Operations to ensure all invoices are generated and queries are responded to in a timely manner
• Managing shared mailbox to ensure that all queries and requests are addressed in a punctual manner
• Assisting with data input into financial systems
• Assisting with accurate production of internal reporting
• Responding to internal and external queries as appropriate
• Monitoring invoice delivery to ensure all invoices are delivered to the client without delay
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Display the ability to communicate confidently and effectively at all levels within an organization
• Demonstrate the ability to manage own workload and prioritize in order to meet deadlines
• Possess strong technology skills including knowledge of Word, Excel, and Outlook

And have:

• A high school diploma or equivalent
• A bachelor’s degree or equivalent, preferably
• Prior work experience in a professional services environment, preferably
• Experience using financial systems, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pay Range

USD $60,000.00 - USD $65,000.00 /Yr.