Accounts Receivable and Billing Assistant

Vance Airscoop; Chicago (IL); On-site; USD 55,000 - 61,000; Full time

Benefits offered by this job

Beautiful office environment

Inclusive culture

Market-competitive compensation

Job summary

Chuhak & Tecson, P.C. seeks an Accounts Receivable and Billing Assistant in Chicago to manage daily cash application and client billing cycles. You will apply payments, balance deposits, and handle inquiry resolution with attorneys and clients.

The role requires two years in AR/billing within a legal accounting system, strong math skills, and proficiency with Microsoft 365, NetDocuments, and Juris. Join a collaborative team in a modern office setting.

Qualifications

• Vocational training, certification or college education in accounting or business math, or equivalent professional experience.
• At least two years of accounts receivable, cash application, and billing experience in a legal industry setting such as Juris.
• Strong mathematical and technological aptitude with attention to detail and accuracy.
• Ability to explain system functionality, process requirements and policies clearly to attorneys and clients.

Responsibilities

• Support firm-wide financial operations by managing daily cash application and client billing cycles.
• Apply cash receipts (prepaid deposits, card payments, ACH, wires) to client matters or trust accounts.
• Balance to daily deposit reporting and unpost/payments as directed.
• Research cash application inquiries and resolve discrepancies with documentation of outcomes.
• Manage full billing cycle for designated clients including time posting and pre-bills to final billing.
• Assist with reversals, rebilling and writing off invoices as directed.
• Research billing inquiries and document outcomes.

Skills

Attention to detail

Analytical thinking

Self-starter

Communication

Team collaboration

Problem solving

Math skills

Education

Accounting or business math education

Tools

Juris

NetDocuments

Microsoft 365

Excel

Word

Job description

Accounts Receivable and Billing Assistant Ad - September 2026

Who we are:

• Chuhak & Tecson P.C., a growing, on the move, midsized law firm in Chicago that is Right there with you... .
• Great people with an inclusive culture.
• Focused on our clients through high responsiveness, mutual collaboration and solving their challenges.

What you'll do:

• Support the Firm's financial operations by managing firm-wide daily cash application and facilitating the client billing cycle for assigned clients.
• Apply daily cash receipts, including pre-paid deposits, credit card and Zelle payments, ACH's, and wires to respective client matter record or trust account.
• Balance to daily deposit reporting.
• Unpost A/R payments, NSF checks and document such requests according to established procedure and in alignment with policy.
• Research cash application inquiries from attorneys, clients and teammates in a timely manner, correct discrepancies, and document outcomes.
• Manage the full billing cycle for designated clients and/or attorneys, including importing and posting time to the firm's accounting system and preparing and processing pre-bills through final billing.
• Assist with reversals, rebilling and writing off invoices as directed.
• Research billing inquiries from attorneys, clients and teammates, correct issues and document outcomes.

Who you are:

• Someone with vocational training, certification or college education in the area of accounting or business math, or equivalent professional experience.
• Someone with at least two (2) years of experience specifically in accounts receivable, cash application, and billing using Juris or another legal industry accounting system, including knowledge of tables such as cash, rates, costs, billing formats and related others.
• A self-starter with outstanding mathematical and technological aptitude
• Someone able to demonstrate logical thinking capabilities to follow through on any given task or project and a willingness to assume increasing responsibilities and carry them out to completion.
• Someone possessing meticulous attention to detail, quality and accuracy in execution of work product and assignments.
• A discerning individual who is professional in appearance and demeanor, able to maintain perspective and objectivity in a workplace and can work interdependently and collaboratively with attorneys, teammates and, where necessary, clients. This includes the ability to explain system functionality, process requirements and applicable policies in layman’s terms.
• Proficient with Microsoft 365, including Outlook and basic knowledge of Excel and Word, as well as a PDF program, including ability to add/manipulate text and pages.
• Competent with professional services document management software programs such as NetDocuments.
• Experienced with office machines such as printers, scanners, photocopiers and calculators.

What we give you:

• Market-competitive compensation and benefits:
  • Salary range is commensurate with experience, but $55,000 - $61,000 for someone with at least 2 years of prior experience.
• Positive and helpful teammates.
• Beautiful office environment with lots of natural light designed specifically with our staff in mind.
• A new outlook as we've developed a holistically new market strategy as our firm is growing and transitioning to a new generation.

Chuhak & Tecson, P.C. recognizes that diverse teams make the strongest teams and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type without regard to age, gender, color, race, national origin, religion, marital status, sexual orientation, sexual identity, political belief, genetic status, status as a member of uniformed services, or disability that does not preclude performance of the essential job functions, or any other classification protected under applicable law.

All applicants must be legally authorized to work in the United States without sponsorship.

Disclaimer: This job description is subject to change or amendment at Chuhak & Tecson, P.C.'s direction. The above statements are intended to generally describe the nature and level of work to be performed by the individual in the position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills so classified.