Accounting Assistant

aquaterra; Carrollton (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

3% Simple IRA match

Paid Time Off

Paid holidays

Continuing education opportunities

Job summary

AquaTerra Outdoors in Carrollton, TX is seeking an experienced Accounting Assistant to join our team. You will help maintain accurate financial records and support both accounting and operations across AR, AP, and contracts.

Requirements include 3+ years in accounting and strong QuickBooks Enterprise skills; BuilderTrend experience is a plus. This on-site role offers professional growth and a collaborative work environment.

Qualifications

• 3+ years of accounting or bookkeeping experience.
• Strong experience using QuickBooks Enterprise and/or (Desktop).
• Highly proficient with Microsoft Office (Word, Excel, Outlook).
• Experience with BuilderTrend or similar project management software preferred.

Responsibilities

• Support accounting and operations by maintaining accurate financial records and ensuring processes run efficiently.
• Accounts Receivable: prepare and distribute client invoices; record payments and processing fees; process remote deposits.
• Contract Administration: send contracts through DocuSign or Adobe Sign; set up new projects in QuickBooks and BuilderTrend.
• Accounts Payable & Banking: process vendor payments; assist with 1099 preparation; maintain loan schedules; perform reconciliations; maintain Positive Pay records.
• Financial & Accounting Support: assist with month-end/year-end closing; support financial reporting and budgeting; prepare commission/sales reports; assist audits and tax documentation; maintain fixed assets; support retirement plan administration.
• Administrative Support: maintain organized accounting files; respond to inquiries; process accounting mail; assist with bank communications; handle special projects.

Skills

Excel

Word

Outlook

Tools

QuickBooks Enterprise

BuilderTrend

Job description

AquaTerra Outdoors, is an industry leading, international award-winning, premier boutique landscape architectural design + build firm in Carrollton, Texas. We are seeking an experienced Accounting Assistant to join our fun and hardworking team!

If you're someone who loves balancing accounts, solving problems, learning new technology, and being part of a team that genuinely enjoys working together, we'd love to meet you.

What We're Looking For

• Experienced with QuickBooks Enterprise and/or (Desktop) (required)
• Highly proficient with Microsoft Excel, Word, and Outlook
• Comfortable learning and using technology
• Experienced with BuilderTrend or another integrated construction/project management software (strongly preferred)
• Exceptionally organized and detail-oriented
• Dependable, trustworthy, and able to handle confidential information with integrity
• Able to manage multiple priorities while maintaining accuracy
• A proactive problem solver who anticipates needs rather than waits to be asked

What You'll Do

You’ll play a critical role in supporting our accounting and operations teams by helping maintain accurate financial records and ensuring our accounting processes run efficiently.

Accounts Receivable

• Prepare and distribute client invoices
• Record client payments and payment processing fees
• Process remote deposits

Contract Administration

• Send contracts through DocuSign or Adobe Sign
• Set up new projects in QuickBooks, BuilderTrend, and internal filing systems

Accounts Payable & Banking

• Process approved vendor payments
• Assist with annual 1099 preparation
• Maintain loan schedules
• Perform bank and credit card reconciliations
• Maintain Positive Pay records

Financial & Accounting Support

• Assist with month-end and year-end closing
• Support financial reporting and budgeting
• Prepare commission and sales tracking reports
• Assist with audits and tax documentation
• Maintain fixed asset records
• Support retirement plan administration

Administrative Support

• Maintain organized accounting files and documentation
• Respond to client and internal accounting inquiries
• Process accounting mail
• Assist with bank communications
• Handle special projects as assigned

Qualifications

• 3+ years of accounting or bookkeeping experience
• Strong experience using QuickBooks Enterprise and/or (Desktop) (required)
• Highly proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with BuilderTrend or similar project management software preferred

Why AquaTerra?

At AquaTerra Outdoors, we believe our people are our greatest asset. We foster a culture built around continuous improvement, teamwork, accountability, and doing exceptional work we're proud of.

You’ll join a company that:

• Invests in employee growth and continuing education
• Values work-life balance
• Uses modern technology and efficient systems
• Gives back to the community
• Works alongside talented professionals who genuinely enjoy what they do

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Company-paid life insurance
• 3% Simple IRA match
• Paid Time Off
• Paid holidays
• Continuing education opportunities
• Stable, growing company with long-term career opportunities

Our Core Values

We're looking for someone who shares our values:

• Humbly Confident
• Committed to Excellence
• Accountable
• Enthusiastic
• Growth-Oriented

If you want to be part of a company that values excellence, integrity, and teamwork, we'd love to hear from you.