Payroll & Benefits Accountant

Mid-States Distributing, LLC; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Mid-States Distributing, LLC in Fort Worth, Texas is seeking a Payroll & Benefits Accountant responsible for payroll administration and benefits management. The role requires expertise in payroll regulations and meticulous attention to detail.

You will partner with HR and ensure compliance with applicable regulations, while assisting in developing employee benefits programs. Strong communication and organizational skills are essential, and proficiency with payroll software will be beneficial.

Qualifications

• Proven experience in payroll processing and benefits administration.
• Knowledge of federal, state, and local payroll tax regulations.
• Ability to manage within strict deadlines.

Responsibilities

• Manage payroll processing activities and ensure compliance.
• Assist with implementation of employee benefits programs.
• Prepare reports on payroll and benefits data.

Skills

Payroll processing

Benefits administration

Attention to detail

Communication skills

Analytical skills

Education

College degree in accounting, finance, or human resources

Tools

MS Office (advanced Excel)

Paycom or other HRIS/payroll software

Job description

Position Title: Payroll & Benefits Accountant

Classification: Exempt

Reports To: CFO

Position Type/Expected Hours of Work: Full Time / Typical hours are M-F, 8:00 am-5:00 pm.

Position Overview

As a Payroll and Benefits Accountant, you will be responsible for delivering exceptional payroll and benefits administration for our employees. You will manage routine and off‑cycle payroll submissions via our payroll service provider, participate in the annual development of employee benefits offerings, calculate accruals, administer profit‑sharing benefits, ensure accurate administration of employee benefits programs within our HR software platform, calculate and book all compensation and benefits accounting entries, participate in month‑end close processes, provide all requirements for the annual financial audit of our 401(k) plan, and respond with care when team members have questions or need your support. This role demands discretion, a caring approach for co‑workers, meticulous attention to detail, payroll and benefits expertise, a deep understanding of payroll regulations and tax compliance, and a commitment to service for all stakeholders. Excellent communication, organization, documentation, collaboration, and cross‑functional teamwork are essential as you will work closely with HR, service providers, and across the organization.

Key Responsibilities

• Execute reliable end‑to‑end payroll processing activities within our payroll platform, including data entry, calculation, and audit of wages, deductions, and tax withholdings in compliance with all company policies and applicable regulations.
• Assist with evaluation and implementation of employee benefits programs, including health, dental, and life insurance, retirement savings plans, profit sharing, paid time off, and employee leave.
• Work with 401(k) advisors and administrators to ensure all plan decisions are executed timely and accurately.
• Manage all accounting and financial close activities related to payroll and benefits.
• Partner with Human Resources and management to provide support and guidance to employees on payroll and benefit matters.
• Participate in annual financial audits for the company and our 401(k) plan.
• Prepare reports and presentations on payroll and benefits data.
• Additional accounting, tax, and/or compliance responsibilities, as needed.

Qualifications, Skills, Competencies, And Experience

• College degree in accounting, finance, human resources, or related field.
• Proven experience in payroll processing and benefits administration.
• Proficiency with MS Office, with advanced Excel skills.
• Knowledge of federal, state, and local payroll tax regulations.
• Strong analytical, organizational, and problem‑solving skills.
• Excellent communication and interpersonal skills.
• Attention to detail and a commitment to data accuracy.
• Ability to manage within strict deadlines.
• Ability to handle sensitive and confidential information with discretion.
• Experience with Paycom or other HRIS/payroll software.
• Experience with multi‑employer 401(k) plans.

Physical Requirements

Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean environment. The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and pulling, some stooping, and significant fine finger dexterity.

Travel

Some travel may be involved.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the employee’s activities, duties, or responsibilities required for this position. Duties, obligations, and activities may change at any time, with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.