Accounting and HR Coordinator

Warehaus; York (York County); On-site; USD 45,000 - 60,000; Full time

Job summary

Warehaus in York, PA is seeking a detail-oriented professional to join accounting and HR support, handling confidential employee and company information with professionalism and discretion.

You will work with our CFO, Accounting, HR, and Marketing teams to manage accounts payable, payroll, deposits, vendors, and select HR processes, while contributing to process improvements and cross-functional initiatives.

Qualifications

• 1+ year of accounting experience; 2+ years preferred.
• Understanding of basic accounting principles.
• Payroll processing experience strongly preferred.
• Proficiency in Microsoft Excel, including data sorting, filtering, and basic formulas.
• Strong organizational, time management, and problem-solving skills.
• High discretion and the ability to maintain confidentiality when handling sensitive information.

Responsibilities

• Process general company invoices, employee expense reimbursements, weekly check runs, and ACH payments.
• Complete vendor credit applications and assist with accounts payable inquiries.
• Post cash receipts and complete remote bank deposits.
• Reconcile company credit card statements and assist with credit card-related issues.
• Set up and maintain vendor records, including COIs, W-9s, and 1099 status.
• Process bi-weekly payroll and complete new hire and termination updates within the ERP.
• Assist with benefits enrollment and other HR and employee-related needs.
• Coordinate interview scheduling and provide recruiting administration support.
• Coordinate employee onboarding and offboarding activities.
• Assist with office and team events and other employee engagement initiatives.

Skills

Accounting basics

Excel skills

Discretion & confidentiality

Time management

Communication

Team collaboration

Education

Associate’s degree in accounting or business

Tools

Unanet ERP

Unanet CRM

ADP WorkforceNow

Job description

If you're detail-oriented, organized, and someone others can trust with sensitive information, you'll feel right at home at Warehaus. We're looking for someone who can help keep both financial and people-related processes running smoothly while handling confidential employee and company information with professionalism and discretion.

The role, at a glance

This position combines hands-on accounting responsibilities with HR and employee support, making trust, confidentiality, accuracy, and good judgment especially important. You'll work closely with our CFO, Accounting, HR, and Marketing teams to manage accounts payable, payroll, deposits, credit cards, vendors, and select HR processes. It's a strong fit for someone who enjoys variety, takes pride in accuracy and follow-through, and is comfortable working with sensitive financial and employee information. Estimated current split of responsibilities - 70% Accounting / 30% HR

What you’ll do

• Process general company invoices, employee expense reimbursements, weekly check runs, and ACH payments.
• Complete vendor credit applications and assist with accounts payable inquiries.
• Post cash receipts and complete remote bank deposits.
• Reconcile company credit card statements and assist with credit card-related issues.
• Set up and maintain vendor records, including COIs, W-9s, and 1099 status.
• Process bi-weekly payroll and complete new hire and termination updates within the ERP.
• Assist with benefits enrollment and other HR and employee-related needs.
• Coordinate interview scheduling and provide recruiting administration support.
• Coordinate employee onboarding and offboarding activities.
• Assist with office and team events and other employee engagement initiatives.
• Provide backup for time-sensitive administrative responsibilities when needed.
• Manage petty cash and assist with maintaining business licenses and finance-related records.
• Participate in process and system improvements across Accounting and HR.

What you’ll bring

• 1+ year of accounting experience; 2+ years preferred.
• Understanding of basic accounting principles.
• Payroll processing experience strongly preferred.
• Proficiency in Microsoft Excel, including data sorting, filtering, and basic formulas.
• Strong organizational, time management, and problem-solving skills.
• A high level of discretion and the ability to maintain confidentiality when handling sensitive financial and employee information.
• Strong communication skills and the ability to work collaboratively across the organization.
• Comfort tactfully navigating conversations related to missed payments, documentation, or task deadlines.
• An interest in improving processes and contributing to a growing organization.
• HR or related experience is a plus.
• Architecture, Engineering, or Construction industry experience is a plus.
• Familiarity with project and contract compliance requirements, including COIs and lien waivers, is helpful.
• Experience with Unanet ERP, Unanet CRM, and/or ADP WorkforceNow is helpful.
• Associate’s degree in accounting, business, or a related field preferred.

What it’s like here

• A collaborative environment where Accounting, HR, Marketing, and project teams work closely together.
• A role with variety—you'll have the opportunity to contribute across financial operations, employee processes, and organizational improvements.
• Long-tenured leadership that values trust, collaboration, and professional growth.
• An established firm where you'll have the opportunity to improve processes and make a meaningful impact.
• Consistently strong onboarding feedback:
  • 100% of new hires agree their first 3 months matched their expectations
  • 100% say they feel like a valued member of their team
  • 100% are satisfied with the tools and technology provided

Why Warehaus

Warehaus is a 40-person architecture and engineering firm based in York, PA. We work closely across disciplines, so you’ll see how your work connects to the full organization, not just your piece of it. Our projects span commercial, residential, industrial, institutional, and municipal work throughout Central Pennsylvania and beyond.