Accounting and Finance Manager

BAKERRIPLEY; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

BakerRipley, Houston-based nonprofit, seeks an Accounting Manager to perform general accounting duties, support end-of-period closings and audit prep, and supervise AP operations. The role emphasizes accuracy, controls, and collaboration with program staff and funders.

The position requires strong analytical skills, experience with financial systems, and the ability to monitor expenditures and ensure reporting compliance across multiple funding sources.

Responsibilities

• Perform general accounting duties assigned by Supervisor(s) and assist the Assistant Controller in end-of-period closings and audit preparation.
• Manage daily Accounts Payable operations and ensure invoices and payments are processed accurately and on time.
• Review and approve invoices, payment batches, and adjustments within established authorization limits.
• Reconcile the AP subledger to the general ledger and resolve discrepancies before period-end closing.
• Develop analytical and technical skills to increase accuracy and productivity; assist in training other staff to improve and enrich knowledge.
• Maintain strong internal controls and oversee vendor records, payment compliance, and annual Form 1099 reporting.
• Attend onsite and offsite meetings as needed.

Job description

Founded in 1907 in Houston’s Second Ward (today’s East End), BakerRipley is the largest community development nonprofit in Texas, delivering holistic, community-based programs and services that bring resources, education, and connection to more than half a million people each year. BakerRipley works with Neighbors in approximately 60 service locations to help them discover the strengths and skills necessary to become productive and self-sufficient, so that they can fulfill their aspirations to earn, learn, belong, and be well. Through our work in socioeconomic mobility, health and wellness, and education, BakerRipley is addressing the inequities that prevent our Neighbors from navigating a pathway to achieve their dreams.Perform general accounting duties that are assigned by Supervisor(s), and assist the Assistant Controller in end-of-period closings, audit preparation, etc.Using various financial systems the Accounting Manager is responsible for:o Monitoring financial aid expenditures, obligations and commitments of each office to identify trends in spending of Federal, State, or local funds.o Projecting the expenditures and appropriate enrollment level for child care financial aid and identifies and documents trends in spending and enrollment which may affect projectionso Preparing monthly billing reports and required financial reports at each period for submission to funders.o Ensuring all expenditures are reported each billing period.o Reviewing and researching expense trends and reconcile transactions by comparing and correcting data.o Developing financial models, conduct benchmarking and process analysis.o Reviewing past, future and comparative performance and develop forecast models.o Performing cost-benefit analysis; propose cost cutting measures, where possible; monitor compliance with funder/grantor stipulations such match requirements, budget line item limits, etc.o Tracking expenses and revenues vs. budget and reforecast and analyze fluctuations.o Leading the closing of monthly and program year accounting periods.Manage daily Accounts Payable operations and ensure invoices and payments are processed accurately and on time.o Supervise and train AP staff, assign workloads, and monitor team performance.o Review and approve invoices, payment batches, and adjustments within established authorization limits.o Reconcile the AP subledger to the general ledger and resolve discrepancies before period-end closing.o Maintain strong internal controls and oversee vendor records, payment compliance, and annual Form 1099 reporting.Identifies financial status by comparing and analyzing actual results with budgets and forecasts.• Reviews for accuracy and approves direct service payments up to $50,000.• Recommend actions to program managers by analyzing and interpreting data and making comparative analysis• Improve financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management.• Monitor contract budgets and amend as necessary; assist in the budgets and reforecast process.• Provide appropriate accounting information to managers / program managers when needed.• Develop analytical and technical skills to increase accuracy and productivity; assist in training other staff to improve and enrich knowledge.• Maintain communication with program staff for reports, requirements, and projected expenses.• Develops and maintains professional working relationship with managers within Workforce Solutions, vendors, career office staff and Houston-Galveston Area Council Staff.• Develop and document processes and procedures in managing financial aid funds and payments to vendors.• Ensures unit staff understands and adheres to policies and procedures as well as adherence to contractual obligations including the allowable use of each funding source• Assist with other accounting duties and special projects as assigned by supervisor (s).• Assist in the agency responses to monitors and responses for the agency’s annual audit Attend onsite and offsite meetings as needed.Expected Positive Outcomes• Maintain a cash balance of no greater than $500,000 in childcare account.• Ensure enough cash on hand to make all payments resulting in the need to borrow cash from BakerRipley accounting no more than 3 times annually.• Respond to audit and all financial requests within 24 hours.Education:5-10 years’ related experience and/or training; or equivalent combination of education and experience