Accounting Advisor

Smith Chason; Ontario (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Smith Chason is seeking an Accounting Advisor on campus to maintain student accounts, post tuition and fees, and oversee payment plans. You will collaborate with Financial Aid and Admissions and report to the Campus Director.

This non-exempt, hourly role covers account accuracy, delinquency notices, payment reminders, and coordination of holds with IT, aiming to keep student accounts in good financial standing and ensure timely, compliant processing.

Responsibilities

• Maintain the accuracy of each individual student’s account
• Post quarterly tuition and fees in SIS for every student
• Collect and process the Registration Fee for all incoming students
• Create, review, and update monthly payment plans for current and new students
• Post student’s private payments in SIS
• Process payment reminders and delinquency notices
• Post late fees for student late payments
• Process accounting holds (placing students on academic hold for delinquent payments)
• Coordinate accounting holds with IT department
• Monitor all past due payments and follow-up with current/previous students for collections via phone calls, text messages and emails
• Review, audit, and prepare delinquent accounts to submit to designated collection agencies before referring account to Corporate Office
• Process requests for living expenses, and credit balances
• Timely response and meetings for student questions and concerns
• Accounting financial clearance for externship students and graduates
• Process bank deposits
• Adhere to all State and Accrediting Agencies regulations
• Additional duties as assigned by the Accounting Manager and/or Campus Director

Job description

Description

JOB TITLE: Accounting Advisor

STATUS: Non-Exempt/Hourly

TYPE: On-Campus

REPORTS TO: Regional Student Accounts Manager

PURPOSE

The Accounting Department is central to the fiscal performance of the Campus and is responsible for maintaining the overall health of all student accounts. This may include, but is not limited to, ensuring all student accounts are up-to-date, students are in good financial standing, any changes to a student’s account are communicated to the appropriate staff member(s), and all transactions have been correctly recorded in a timely fashion. The Accounting Advisor will work closely with the Campus’ Financial Aid and Admissions departments on current and new student accounts. The Accounting Advisor will also report to the Campus Director on the overall financial performance of the Campus.

OVERALL JOB RESPONSIBILITIES

• Maintain the accuracy of each individual student’s account
• Post quarterly tuition and fees in SIS for every student
• Collect and process the Registration Fee for all incoming students
• Create, review, and update monthly payment plans for current and new students
• Post student’s private payments in SIS
• Process payment reminders and delinquency notices
• Post late fees for student late payments
• Process accounting holds (placing students on academic hold for delinquent payments)
• Coordinate accounting holds with IT department
• Monitor all past due payments and follow-up with current/previous students for collections via phone calls, text messages and emails
• Review, audit, and prepare delinquent accounts to submit to designated collection agencies before referring account to Corporate Office
• Process requests for living expenses, and credit balances
• Timely response and meetings for student questions and concerns
• Accounting financial clearance for externship students and graduates
• Process bank deposits
• Adhere to all State and Accrediting Agencies regulations
• Additional duties as assigned by the Accounting Manager and/or Campus Director