Accounting Administrator – Part time

Unitedintegratedservices; Phoenix (AZ); On-site; USD 24,796 - 35,817; Part time

Job summary

United Integrated Services (USA) Corp. in Phoenix, AZ is seeking a Part-time Accounting Administrator to support daily accounting tasks and ensure accurate recordkeeping.

The role involves processing invoices, data entry, and maintaining files, with opportunities to support month-end close and related duties. The ideal candidate is detail-oriented, organized, and capable of working independently or as part of a team.

Qualifications

• High School Diploma or GED required.
• Coursework in Accounting, Business, or related field preferred.
• Previous experience in accounting, bookkeeping, accounts payable, data entry, or office administration preferred.
• Entry-level candidates with strong attention to detail may be considered.

Responsibilities

• Process vendor invoices and verify information accuracy.
• Enter invoice, payment, and accounting data into the accounting system.
• Maintain accounting records, files, and supporting documents.
• Assist with filing, scanning, and organizing documents.
• Support basic bookkeeping tasks, including transaction recording and account coding.
• Match invoices with supporting documents, approvals, PO, or payment records.
• Assist with vendor statement review and invoice follow-up.
• Help maintain accurate and up-to-date accounting records.
• Support month-end preparation and other accounting tasks as assigned.
• Communicate with internal team members to obtain missing information.

Skills

Attention to detail

Organizational skills

Time management

Microsoft Office

Education

High School Diploma

Accounting coursework

Tools

ERP systems

Excel

Outlook

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary

The Accounting Administrator – Part time will support the Accounting Department with daily accounting and administrative tasks. This position will assist with invoice processing, data entry, record maintenance, filing, and basic bookkeeping-related duties. The ideal candidate is detail-oriented, organized, and able to maintain accurate records while supporting the department’s daily workflow.

Responsibilities

• Process vendor invoices and verify that information is accurate and complete.
• Enter invoice, payment, and accounting data into the accounting system.
• Maintain accounting records, files, and supporting documents.
• Assist with filing, scanning, and organizing electronic and physical documents.
• Support basic bookkeeping tasks, including transaction recording and account coding.
• Match invoices with supporting documents, approvals, purchase orders, or payment records as needed.
• Assist with vendor statement review and invoice follow-up.
• Help maintain accurate and up-to-date accounting records.
• Support month-end preparation and other accounting department tasks as assigned.
• Communicate with internal team members to obtain missing information or documentation.
• Perform other related duties as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education / Experience

• High School Diploma/GED required.
• Coursework in Accounting, Business, or related field preferred.
• Previous experience in accounting, bookkeeping, accounts payable, data entry, or office administration preferred.
• Entry-level candidates with strong attention to detail may be considered.

Skills and Competencies

• Basic understanding of accounting or bookkeeping principles preferred.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to maintain confidential information.
• Ability to follow instructions and established procedures.
• Good written and verbal communication skills.
• English/Mandarin bilingual preferred.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Experience with accounting or ERP systems is a plus.

Language Proficiency

• Excellent verbal and written communication skills in English.
• Ability to communicate in Mandarin, preferred.

Nice to Have

• Construction experience.
• Verbal communication and reading skills in Mandarin.

Additional Requirements

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.