Accountants Payable Representative

Socket.dev; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

United Integrated Services (USA) Corp. in Phoenix, AZ is seeking an Accounts Payable Representative to ensure accuracy of financial records and compliance with accounting standards.

You will review invoices, audit bills, and reconcile supplier statements while supporting cross-departmental financial reporting. The ideal candidate has a solid AP background, strong analytical skills, and the ability to communicate with suppliers and internal teams.

Qualifications

• Bachelor's degree in accounting or finance or related field.
• 3+ years of experience in accounts payable or equivalent.
• Strong understanding of AP processes and internal controls.
• Proficiency with MS Office; advanced Excel skills.
• Experience with Spectrum and QuickBooks preferred.
• Ability to read supplier invoices and code GL accounts accurately.

Responsibilities

• Review and process supplier invoices and credit card bills.
• Respond to supplier inquiries and reconcile statements.
• Verify invoice accuracy and proper GL coding.
• Generate timely payments and maintain supporting documents.
• Maintain organized filing of financial records.

Skills

Accounts payable processes

Financial reporting standards

Microsoft Office Suite

Excel proficiency

Invoicing and payments

Vendor communications

English communication

Mandarin language skills

Attention to detail

Time management

Education

Bachelor's degree in accounting or finance

High School Diploma

Tools

Spectrum

QuickBooks

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary:

The Accounts Payable Representative is responsible for ensuring the accuracy of financial records, compliance with accounting standards, and supporting financial reporting. Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements, and process and distribute checks
• Respond to external suppliers and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, issues with processing supplier invoices
• Verify the accuracy of supplier invoices and confirm that the correct general ledger account codes are used and quantity and pricing match receiving records
• Generate payment to suppliers on a routine schedule and match the check with backup for review by the accounting manager
• Inspect paid and unpaid invoices to maintain accurate files
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information
• Reviews daily field logs and receivers and posts cost to purchase orders

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma or bachelor's degree in accounting, Finance, or relevant degree, or a related field.
• 3+ years of experience in Accounts Payable, or equivalent education or degree.

Skills and Competencies:

• Strong understanding of accounts payable processes in a corporate setting.
• Strong understanding of financial reporting standards.
• Have basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Intermediate knowledge of accounting software (i.e. Spectrum, QuickBooks).
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.
• Ability to read, write and speak Mandarin required

Nice to have:

• Verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver's license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment:

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment:

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.