Accounting Administrator (Entry-Level)

Fire-Fighter-Sales-and-Service-Company; Warrendale (Allegheny County); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

PTO from first year

Seven paid holidays annually

Medical, dental and vision insurance

Job summary

Fire Fighter Sales and Service Co. is seeking an Entry-Level Accounting Administrator to support the Finance Department with daily AR and AP tasks. The role is ideal for someone starting an accounting career who is detail-oriented, organized, and eager to learn basic processes.

Training will be provided, and there are growth opportunities within the accounting team. You will prepare and post invoices and payments, monitor aging and respond to billing inquiries, enter vendor invoices, match to

Qualifications

• High school diploma or equivalent required.
• Associate's degree in accounting, business, or related field preferred.
• 0-2 years of accounting or administrative experience.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Willingness to learn and handle confidential information.

Responsibilities

• Prepare and send customer invoices.
• Post customer payments in accounting system.
• Monitor aging reports and follow up on past-due balances.
• Respond to basic customer billing inquiries.
• Maintain organized customer files and documentation.
• Enter vendor invoices into the accounting system.
• Match invoices to purchase orders and receiving documents.
• Assist with processing check runs and electronic payments.
• Maintain vendor records and filing systems.
• Support month-end AR tasks.
• Support month-end/ year-end close.
• Provide data entry and basic account reconciliations.

Skills

Excel

Attention to detail

Communication

Time management

Teamwork

Data entry

Education

High school diploma or equivalent

Associate’s degree in accounting, business, or related field

Job description

Job Summary: The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Accounts Receivable (AR):Assist with preparing and sending customer invoicesPost customer payments in the accounting systemHelp monitor aging reports and follow up on past-due balancesRespond to basic customer billing inquiriesMaintain organized customer files and documentationSupport account reconciliations and month-end AR tasksAccounts Payable (AP):Enter vendor invoices accurately into the accounting systemMatch invoices to purchase orders and receiving documentsAssist with processing check runs and electronic paymentsMaintain vendor records and filing systemsCommunicate with vendors regarding payment status as neededHelp reconcile vendor statementsGeneral Administrative & Accounting SupportMaintain accurate digital and paper financial recordsAssist with data entry and basic account reconciliationsProvide support during month-end and year-end closePerform other administrative duties as assignedJob Requirements:High school diploma or equivalent required; associate’s degree in accounting, Business, or related field preferred0-2 years of accounting or administrative experienceBasic understanding of basic accounting principles and procedures.Proficient in Microsoft Office Suite, particularly Excel.Excellent organizational skills and attention to detail.Strong written and verbal communication skills.Ability to work independently and as part of a team.Ability to handle sensitive and confidential information.Willingness to learn and take directionWork Environment/Physical RequirementsProfessional business-casual office environmentPart-time, 24 hours per weekNo travel involvedCompensation & BenefitsMedical, dental, and vision insurance plans.Company-paid life insurance and long-term disability coverage.Optional supplemental benefits.Paid time off (PTO) starting in your first year of employment.Seven (7) paid holidays annually.401(k) plan with safe harbor match, including both traditional and Roth options.Business casual office environmentEmployee referral program with bonus opportunities.-Direct Applicants Only - No Third-Party Recruiters-Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.