Accounting Administrator

Nirvana Center; Tempe (AZ); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Accounting Administrator to join their dynamic finance team. This role is crucial for maintaining financial integrity and operational excellence. The ideal candidate will be detail-oriented and proactive, managing financial transactions, ensuring compliance, and supporting high-level reporting. With a focus on continuous improvement, you will play a key role in optimizing workflows and enhancing accuracy. If you are passionate about finance and ready to contribute to a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 2-3 years of accounting or finance experience in a regulated industry.
• Strong foundation in accounting operations and compliance.

Responsibilities

• Maintain accurate financial records and manage complex data entry.
• Perform reconciliations of accounts payable and receivable.
• Support preparation of financial reports and audits.

Skills

Microsoft Excel

Accounting Principles

Communication Skills

Analytical Skills

Problem-Solving Skills

Education

Associate or Bachelor's degree in Accounting

Professional experience in finance

Tools

QuickBooks

SAP

Oracle

Job description

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Are you a detail-obsessed professional with a passion for precision? We're looking for an experienced Accounting Administrator to support our growing finance team and help drive operational excellence from the inside out.

Accounting Administrator - Job Description

An Accounting Admin supports the integrity of our financial operations through a combination of administrative precision and accounting expertise. This individual will manage complex data entry, maintain accurate financial records, assist with high-level financial reporting, and ensure compliance with internal controls and external regulations. The ideal candidate is a proactive professional with a strong foundation in accounting operations, capable of owning core workflows while supporting continuous improvement. This is a fast-paced, detail-driven role that requires sound judgment, organizational excellence, and a commitment to accuracy.

Essential Duties

1. Enter and maintain financial transactions in accounting systems or spreadsheets with a high degree of precision, ensuring compliance with reporting standards and audit readiness.
2. Manage both electronic and physical filing systems for financial documentation, creating efficient structures for quick retrieval and long-term compliance.
3. Perform timely and accurate reconciliations of accounts payable, accounts receivable, and general ledger entries, ensuring consistency across internal systems and external records.
4. Investigate and resolve financial discrepancies by analyzing source documents, coordinating with internal departments, and communicating with vendors or clients.
5. Process accounts payable invoices, ensuring accurate coding and timely payments while building strong vendor relationships.
6. Generate and issue customer invoices with attention to detail, ensuring correct application of pricing, taxes, and contract terms.
7. Monitor AR aging reports, proactively follow up on overdue balances, and escalate concerns when necessary to mitigate financial risk.
8. Reconcile vendor statements to maintain accurate payable records and prevent service or supply chain interruptions.
9. Oversee employee expense reports for policy compliance, ensuring supporting documentation and accurate allocations.
10. Manage reconciliation of corporate credit card transactions and identify irregularities or areas for improvement.
11. Support the preparation of monthly and quarterly financial reports, including budget-to-actual analysis, cash flow forecasting, and variance reporting.
12. Compile and organize financial documentation in preparation for audits, tax filings, and compliance reviews.
13. Generate strategic, ad-hoc reports as requested by leadership, providing insights that support informed decision-making.
14. Provide high-level administrative support to the accounting and finance department, including coordination of internal communications, documentation, and departmental logistics.
15. Schedule and manage meetings, travel, and key milestones for finance leadership.
16. Participate in continuous improvement projects, offering input on automation, system optimization, and workflow redesign.
17. Uphold strict confidentiality in handling sensitive financial data and company records.

Required Skills & Abilities

1. Exceptional written and verbal communication skills.
2. High level of accuracy and attention to detail in all aspects of financial work.
3. Proven ability to manage and prioritize multiple tasks in a deadline-driven environment.
4. Advanced proficiency in Microsoft Excel; experience with accounting platforms such as QuickBooks, SAP, or Oracle strongly preferred.
5. Strong analytical and problem-solving skills with a proactive approach to identifying discrepancies and process improvements.
6. Self-starter with a collaborative mindset and a strong sense of accountability.
7. Thorough understanding of general accounting principles and internal controls.

Education & Experience

1. Associate or Bachelor's degree in Accounting, Finance, or Business Administration required (or equivalent professional experience).
2. Minimum 2-3 years of accounting or finance-related experience, ideally in a high-growth or regulated industry.
3. Experience supporting financial reporting and reconciliations in a corporate accounting environment preferred.

Physical Requirements

1. Prolonged periods of sitting at a desk and working on a computer.
2. Occasional standing, walking, or lifting up to 20 pounds.
3. Ability to navigate a typical office environment, including document storage, filing systems, and digital platforms.

Additional Details

Job Industries: Accounting & Finance

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Accounting/Auditing and Finance

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