Accounting Administrator

Fastems; Cincinnati (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

Fastems in Cincinnati, Ohio is looking for an Accounting Administrator to oversee essential accounting tasks and ensure smooth operations in the department. Responsibilities include entering Accounts Payable invoices, processing customer billings, and supporting finance audits.

The ideal candidate will manage various accounting duties, support month-end processes, and interact with customers regarding their accounts. Strong proficiency in accounting practices and ERP systems is essential.

Qualifications

• Experience in handling Accounts Payable processes.
• Proficiency in using ERP systems for invoicing.
• Ability to manage customer billing and collections.

Responsibilities

• Enter supplier invoices and manage approvals.
• Process daily customer billings and manage accounts.
• Assist in month-end close processes.

Job description

Responsibilities

The Accounting Administrator performs crucial job duties that ensure accounting processes are completed and the department runs smoothly. This position will, amongst other things, enter Accounts Payable invoices, process customer billings and credit memos, and provide other assistance as requested.

• Enter supplier invoices and follow up on invoice approvals
• Follow the AP payment process and mark AP invoices as paid
• Process customer billings daily, email invoices, and upload invoices into Customer Portals
• Research customer accounts as needed
• Mark customer invoices as paid in the ERP system
• Provide backup support for cash receipt process
• Process employee expense reports
• Run AP aging weekly to review with the Head of Finance
• Perform collection calls for past‑due customer accounts
• Attend and participate in AR collection meetings
• Provide support for accounting and tax audits
• Participate as needed during month‑end close process
• Assist with reconciliation of intra‑company accounts
• Arrange credit‑card sales for customers
• Create new vendor accounts in the ERP system
• Prepare and code health insurance invoices
• Work with the Head of Finance and accountant on various accounting projects
• Perform other accounting duties as requested
• Assist with other general administrative duties as defined by the Head of Finance and Head of Region