Accounting Administrator

Chesterfield Township Library; Chesterfield (MO); On-site; USD 47,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Retirement plan

Paid time off

Holidays

Pension plan

457 plan

Job summary

Chesterfield Township Library in Michigan is seeking a professional accountant to manage financial records, GAAP compliance, and fiscal administrative support under the Library Director.

The role covers accounts payable/receivable, payroll, budget prep, reporting, and records management, with an 11-step pay scale and a comprehensive benefits package including medical, dental, vision, life and retirement plans.

Qualifications

• Proficient in GAAP based accounting practices.
• Experience with financial reporting and payroll
• Strong attention to detail and accuracy

Responsibilities

• Administer financial operations including accounts payable/receivable, banking, and petty cash.
• Maintain accounting system procedures and forms.
• Assist with budget preparation and monthly financial reports.
• Prepare payroll and pension contributions; coordinate with Library Director.
• Maintain records retention and secure file management.
• Draft board packets and minutes; support library governance.

Job description

Company Description:

Chesterfield Township Library serves the Chesterfield, MI community by providing access to information, educational resources, and public programs in a welcoming environment. The library focuses on supporting lifelong learning, literacy, and community engagement for visitors of all ages. Staff members work collaboratively to maintain efficient operations and high-quality patron services. Teamwork, reliability, and a commitment to public service are central to the library’s mission and workplace culture.

Compensation & Benefits:

This full-time position offers a competitive, structured wage of $46,761 to $60,021 annually ($23.98 to $30.78/hour) on an 11-step scale, combined with a consistent 37.5-hour daytime workweek that supports a true work-life balance. Beyond the salary, we invest heavily in our team’s long-term security by offering an exceptional public benefits package. This includes comprehensive medical, dental, and vision insurance, fully paid life and disability coverage (both short- and long-term), a dedicated Retirement Health Savings (RHS) plan, generous paid time off (PTO) alongside standard paid holidays, and a stable municipal pension plan with an optional 457 deferred compensation plan to help you build a secure future.

Job description:

Under the direction of the Library Director, performs professional accounting work and is responsible for maintaining all financial records and accounts, and provides fiscal administrative support, while applying Generally Accepted Accounting Principles (GAAP).:

The following statements are intended to describe the major responsibilities and requirements for this position. It is not to be construed as an exhaustive statement of all duties, responsibilities, or requirements.

• Administer financial operations and transactions: Accounts payable and receivable; perform basic banking functions such as deposits, banking transfers, petty cash; credit card processing, bookkeeping, and audit preparation; monthly and quarterly financial reports; and reconciliation of all banking accounts.
• Responsible for verification and payment of library bills; collect supporting documents, process accounts payable and maintain files.
• Maintain the library’s accounting system by developing and following accounting procedures, expenditure periods, and related forms.
• Assist Library Director with budget preparation; assist in the preparation of monthly financials; draft financial, statistical, narrative, and/or other reports as requested.
• Collect and count circulation money weekly; verify tallies; record funds.
• Issue reimbursements from petty cash fund and keep petty cash balance up-to-date per policy.
• Enter accounts payable into accounting software.
• Track donations and grants.
• Meet with Library Director on an ongoing basis to provide information on financial operations and transactions.
• Prepare and maintain payroll records and process bi-weekly payroll and benefits contributions; Process monthly pension contributions for employees.
• Prepare monthly Library Board meeting packets; Attend board meetings and draft meeting minutes.
• Organize office operations and procedures: ensure filing systems and vendor files are maintained and up to date; oversee the records retention schedule as it pertains to the department; ensure protection and security of files and records; coordinate with Systems Administrator to ensure electronic records are backed up and secure.
• Ensure that supplies needed for the Business Office are available.
• Ensure that the library’s principles, policies, and programs are consistently practiced; Assure that a positive employee relations position is maintained.
• Participate in professional development opportunities through meetings, seminars, workshops and literature; keep current with trends and employ best practices.
• Maintain physical appearance of library by picking up library materials left on tables, chairs, counters, etc.
• Stay current with changes to procedures and policies affecting department and/or library operations.
• Perform related work as required and other duties as assigned, including working as a team member to provide all library services to the public.