Accounting & Administrative Specialist

Automatic Data Processing, Inc.; Pearl City (HI); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

ESOP

401(k) with company match

Medical/dental/vision coverage

Paid holidays

PTO

Job summary

Unitek Contracting Group, LLC is seeking an Accounting & Administrative Specialist to manage customer collections and accounts payable, while providing general accounting, HR, and administrative support in Pearl City, HI. The role involves invoicing, record-keeping, recruiting support, and coordinating pre-employment screenings.

The position is full-time with comprehensive benefits. You’ll contribute to accurate financial records, assist with hiring activities, and collaborate with

Qualifications

• High school diploma or equivalent required.
• Experience in accounts payable, accounts receivable, collections, bookkeeping, or related accounting function.
• Strong attention to detail and organization.
• Good written and verbal communication skills.
• Proficiency with Microsoft Office, especially Outlook and Excel.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Handle customer collections by following up on past-due invoices and communicating with customers.
• Process vendor and subcontractor invoices with accurate coding and approvals.
• Review vendor statements, research discrepancies, reconcile accounts, and maintain records.
• Support the accounting team with reconciliations, spreadsheets, and reports.
• Assist with hiring activities, including posting requisitions and scheduling interviews.
• Coordinate drug tests and physical exams for new hires and DOT/hazardous materials checks.
• Maintain confidential financial, applicant, and employee records.
• Communicate with customers, vendors, employees, and internal teams to resolve issues.

Skills

Accounts payable

Accounts receivable

Collections

Bookkeeping

Excel

Outlook

Communication

Hiring support

Education

High school diploma or equivalent

Tools

Timberline/Sage

ADP HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting & Administrative Specialist

Full Time Regular Clerical Pearl City, HI, US

Salary Range: $25.00 To $29.00 Hourly

Company: Unitek Contracting Group, LLC

Position Title: Accounting & Administrative Specialist

We’re looking for an Accounting & Administrative Specialist to handle customer collections and accounts payable while providing general accounting, administrative, and human resources support. You’ll follow up on past-due accounts, process invoices, maintain accurate records, and assist with hiring activities.

What You’ll Do

• Handle customer collections by following up consistently on past-due invoices, communicating with customers, helping resolve billing and payment issues, documenting collection activity, and escalating seriously past-due or unresolved accounts.
• Process vendor and subcontractor invoices by entering and coding them accurately, confirming required approvals, preparing payment documentation, and with your supervisor to coordinate payment schedules.
• Review vendor statements, research discrepancies, reconcile accounts, and maintain accurate accounting records.
• Support the Controller and accounting team with account reconciliations, spreadsheets, reports, and other assigned accounting tasks.
• Assist with hiring activities, including posting requisitions, reviewing and forwarding applications, scheduling interviews, and maintaining application files.
• Coordinate required drug tests and physical examinations for new hires and employees subject to DOT and hazardous materials requirements.
• Provide instructions, track completion, follow up on outstanding requirements, and notify the appropriate manager when required steps remain incomplete.
• Maintain organized and confidential financial, applicant, and employee records.
• Communicate with customers, vendors, employees, and internal teams to answer questions and resolve accounting and administrative issues.

What We’re Looking For

Required

• High school diploma or equivalent.
• Experience in accounts payable, accounts receivable, collections, bookkeeping, or a related accounting function.
• Strong attention to detail, organization, and follow-through.
• Good written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to make collection calls and follow up consistently on overdue accounts.

Preferred

• Construction accounting experience, including contracts, change orders, retention, progress billings, or subcontractor invoicing.
• Experience with accounting software; Timberline/Sage experience.
• Experience using ADP or a similar HRIS system.
• Experience supporting recruiting, hiring, or employee onboarding activities.

What You Can Expect

• Competitive compensation
• Employee Stock Ownership Plan (ESOP) participation
• 401(k) with company match
• Medical, dental, vision, and prescription drug coverage
• Paid holidays and PTO

About Us

Unitek Contracting Group, LLC, founded in 2009, is the parent company of Unitek Insulation, Unitek Supply, Acutron, Unitek Restorative Services, and UTS Maritime Services. UCG provides shared human resources, payroll, safety, accounting, and management services that support the day-to-day operations of each company.

You’ll support multiple companies and work across different areas of the business.

We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.