Accountant/Payroll Coordinator

Referentia; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401K with match

Paid time off

Tuition reimbursement

Job summary

Referentia seeks an Accountant/Payroll Coordinator to manage accounts payable/receivable, billing, and payroll in Honolulu, HI. The role supports timekeeping, contract compliance, and tax reporting while serving as the payroll and accounting contact for employees.

The position requires onsite work in Honolulu and emphasizes accuracy, GAAP/DCAA compliance, and strong communication across departments. Experience with DoD contracting is a plus.

Qualifications

• Associate degree required; bachelor’s preferred.
• At least 5 years of general accounting experience.
• At least 2 years of payroll processing experience.
• Desirable: DoD government accounting and DCAA exposure.
• Experience with Ceridian HRIS and payroll software desirable.

Responsibilities

• Prepare contract billing and monthly reports, ensure timely invoice submission.
• Monitor and resolve accounts receivable delinquencies.
• Process vendor invoices and payments; maintain AP files.
• Process semi-monthly payroll and ensure accurate timekeeping.
• Distribute payroll under Ceridian; update employee data and run reports.

Skills

Accounts payable

Payroll processing

MS Office

Communication

Time management

Education

Associate degree in Accounting or related

Bachelor's degree preferred

Tools

Ceridian HRIS

QuickBooks Pro

Job description

Accountant/Payroll Coordinator (Honolulu, HI)

The Accountant/Payroll Coordinator will manage and perform accounts payable and accounts receivable, ensure timely and accurate billing, maintain financial records, and support contract and tax compliance. Will also be responsible for accurate preparation and processing of semi-monthly payroll, support timekeeping process and reports. Serves as the primary point of contact for all payroll and accounting-related questions for employees.

*This position requires onsite work in Honolulu, HI

Duties

Accountant

• Prepares and submits contract billing and monthly reports, ensuring timely approval and submission of invoices
• Monitors and resolves accounts receivable delinquencies
• Records vendor invoices, processes check and ACH payments, as scheduled
• Maintains accurate and organized accounts payable files
• Prepares and distributes corporate credit card statements, ensuring accurate coding for all eligible charges
• Prepares monthly and annual GET reports
• Processes all cash receipts
• Assists in contract close outs by providing labor reports
• Creates and updates accounting forms, policies and procedures, ensuring compliance with GAAP and DCAA requirements
• Participate in special projects
• Assists in general accounting activities

Payroll

• Ensures accurate preparation and processing of semi-monthly payroll, to include, but not limited to:
  • Reviews timesheets are accurate with the proper work authorizations and approvals
  • In the event the electronic timekeeping system is unavailable, will distribute manual timesheets for accurate time reporting
  • Follows-up on any discrepancies
  • All Personal Action Forms (PAFs) are processed timely
  • Uploads payroll information to Ceridian for processing
  • Updates various employee information in T-Sheets and Ceridian to ensure accurate payroll
  • Reconciles information posted in T-Sheets and Ceridian
  • Picks up payroll reports and employee paychecks for distribution
• Prepares a variety of reports and tabulations such as bi-monthly 401(k) contributions, quarterly TDI reporting, and workers' compensation rate calculations
• Maintains accurate employee Paid Time Off (PTO) calculations and accrual information across databases
• Ensures payroll-related policies and procedures, to include, but not limited to the Timesheet Policy and Procedures, are accurately applied and consistently followed, maintaining compliance with federal, state, and company requirements. Responsible for making recommendations/changes, as applicable to the policy
• Establishes and ensures the proper registration and tax requirement set-up for new states/locations is handled promptly to avoid discrepancies, as required
• Assists in the annual preparation of W2 forms, including W2 reconciliation and distribution
• Prepares and delivers annual employee timesheet training
• Serves as primary point of contact for all payroll-related questions

Performs all other duties, as assigned.

Requirements

• Associate degree in Accounting, Finance, Business Administration or related field required.Equivalent combination of education and experience may be substituted for education requirement.
  • Bachelor's degree preferred.
• At least 5 years of general accounting experience is required.
• Must have at least 2 years of general experience in payroll processing.
  • Prior bookkeeping experience in a government contracting industry is desirable.
  • Experience with Ceridian HRIS and payroll software desirable.
• Must have proficient with MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, etc.).
• Experience in QuickBooks Pro highly desirable.
• Must be proactive, self-starter with the ability to multi-task while maintaining exceptional attention to detail.
• Must have excellent written and verbal communication skills.
• Must be able to build collaborative working relationships.
• Must be able to work in a fast-paced environment and be able to flex, as needed, to changing priorities.
• Must be able to provide a high level of customer service by answering questions, providing accurate information, and responding to requests in a timely manner.
• Must have strong organizational and time management skills.
• Must possess the ability to research and resolve issues.
• Must be highly detail oriented and able to perform responsibilities with a sense of urgency.
• Must be able to handle confidential information using responsible discretion and be trustworthy for the handling of corporate assets.
• Willingness and the ability to adapt to the requirements of a fast-paced, growing company.
• Experience with DoD government accounting and DCAA requirements preferred.
• This position requires onsite work.Must be flexible to be able to work in the office, as assigned.
• Must possess or be able to obtain active DoD security clearance.

Benefits

Referentia offers a comprehensive set of benefits which includes health insurance coverage (medical, dental, vision, drug), paid time off, group term life insurance, accidental death & dismemberment insurance, income protection coverage, 401K retirement plan with employer matching, tuition reimbursement, and more.

We are proud to be an Equal Employment Opportunity Employer.