Accounting & Administrative Assistant

S&H TANK SERVICE INC; Norman (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

S&H Tank Service, Inc. is seeking an Accounting & Administrative Assistant to manage day-to-day accounts payable, maintain records, and support vendor communications and general office tasks.

The role also assists with financial activities for the President, including trusts and farm operations, with separate record-keeping. It is a hands-on position in a small-business setting requiring dependability, organization, and attention to detail.

Qualifications

• Day-to-day accounts payable processing
• Maintain accounting records and vendor information
• Assist with filing, mail and telephone administration
• Prepare and provide accounts payable reports on request
• Proficient with accounting software and document management

Responsibilities

• Enter vendor invoices, bills, credits into QuickBooks Desktop
• Review invoices for accuracy and payment terms
• Maintain accurate vendor information and AP records
• Assist with monthly AP closing and reporting
• Communicate with vendors regarding invoices and payments
• Identify discrepancies and resolve issues in a timely manner
• Maintain organized supporting documentation for AP transactions
• Support President's financial records including trusts and farm operations

Skills

Accounts payable

Administrative support

Vendor communication

QuickBooks Desktop

Office documentation

Tools

QuickBooks Desktop

Job description

The Accounting & Administrative Assistant provides essential accounting, administrative, and general office support to S&H Tank Service, Inc. The position is responsible for day-to-day accounts payable processing, accounting record maintenance, vendor communication, filing, mail and telephone administration, document management, and other activities necessary to support an organized and efficient business office.

The position also provides administrative and accounting support for certain separate financial activities and records maintained for the Company President, including trusts, farm operations, and other designated matters. These records must be maintained separately from S&H Tank Service, Inc. records.

This is a hands-on position in a small-business environment. Responsibilities may change based on business needs. The successful employee must be dependable, organized, detail-oriented, comfortable working with accounting and office technology, and willing to assist with both accounting and general administrative responsibilities as needed.

Essential Duties and ResponsibilitiesAccounts Payable

·Enter vendor invoices, bills, credits, and other accounts payable transactions accurately and timely into QuickBooks Desktop.

·Review invoices and supporting documentation for completeness, appropriate vendor information, payment terms, due dates, and other relevant details before entry.

·Maintain accurate vendor information and accounts payable records.

·Assist with preparation and organization of vendor payments in accordance with established review and approval procedures.

·Communicate professionally with vendors regarding invoices, account statements, payment status, credits, missing documentation, and other routine account matters.

·Recognize and promptly identify discrepancies, duplicate invoices, unusual charges, past-due notices, available discounts, payment terms, or other matters requiring accounting or management review.

·Compare vendor statements to QuickBooks records and assist in researching missing invoices, credits, duplicate charges, or other discrepancies.

·Maintain organized supporting documentation for accounts payable transactions.

·Assist with the monthly accounts payable closing process, including review of open bills, vendor statements, credits, outstanding items, and supporting documentation.

·Provide requested accounts payable reports and supporting information to accounting and management.