Accounting & Administrative Assistant

Syblon Reid; Folsom (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Full benefits package

Employee ownership

Family-feel culture

Job summary

Syblon Reid in Folsom is seeking an Accounting & Administrative Assistant to support its team. This role involves managing invoices, vendor records, and providing administrative support across departments, all within a family-feel culture.

The ideal candidate will have 3-5 years of relevant experience and strong organizational skills. A clean driving record is required. Join a company known for its employee ownership and commitment to project success!

Qualifications

• 3-5 years of accounts payable, accounting support, or related administrative support experience.
• Experience in construction is a big plus.
• A clean driving record and reliable transportation is necessary.

Responsibilities

• Processing vendor invoices, employee reimbursements, and accounts payable transactions.
• Managing invoice approval workflows and communicating with project managers.
• Preparing check runs, ACH payments, and vendor payments.
• Reconciling vendor statements and researching discrepancies.
• Maintaining vendor records, including W-9s and credit applications.
• Assisting with corporate credit card administration and account reconciliations.
• Supporting subcontract, work order, and purchase contract invoice processing.
• Assisting Estimating with bid packages and required documentation.
• Maintaining project records and bid history.
• Providing backup reception coverage and general office support.

Skills

Attention to detail

Professional communication skills

Organization

Ability to manage competing deadlines

Tools

Accounting software

ERP systems

Construction management software

Job description

We’re hiring our next team member — is it you?

Syblon Reid is looking for an Accounting & Administrative Assistant to join our Folsom team.

This role is an important part of the support structure behind our work. The Accounting & Administrative Assistant works closely with Accounting, Estimating, and Operations to help keep invoices, approvals, vendor records, bid support, documentation, and office operations moving accurately and efficiently.

We are a professional, hardworking team — but we are also a close group that values connection, teamwork, and people who are willing to jump in and help. This is a great opportunity for someone who enjoys variety, structure, deadlines, and being a reliable resource for multiple departments.

In this role, you will support work such as:

• Processing vendor invoices, employee reimbursements, and accounts payable transactions
• Managing invoice approval workflows and communicating with project managers and department leaders
• Preparing check runs, ACH payments, and vendor payments
• Reconciling vendor statements and researching discrepancies
• Maintaining vendor records, including W-9s, credit applications, and 1099 information
• Assisting with corporate credit card administration, expense reporting, and account reconciliations
• Supporting subcontract, work order, and purchase contract invoice processing
• Assisting Estimating with bid packages, bid submissions, bid bond requests, and required documentation
• Maintaining project records, bid history, and reference materials
• Providing backup reception coverage and general office support
• Assisting with special projects and administrative support across departments

You may be a strong fit if you have 3-5 years of accounts payable, accounting support, or related administrative support experience, along with strong attention to detail, professional communication skills, organization, and the ability to manage competing deadlines. This position will require use of your vehicle for work purposes. A clean driving record and reliable transportation is necessary.

We are looking for someone who can demonstrate dependability, accuracy that others can count on, strong follow-through, and a serious appreciation for organization. If you like being useful, trusted, and connected to the work happening around you, this role may be a great fit.

BIG plus: experience in construction. Bonus points for experience in accounting software, ERP systems, or construction management software.

What do we have to offer?

How about a family-feel culture, a full benefits package, and employee ownership?

Syblon Reid is a 100% employee-owned heavy civil construction company with a strong reputation for complex project work, technical execution, and teams that take pride in doing difficult work well. This role supports the people and processes that help our projects succeed.

If you are dependable, accurate, organized, and ready to contribute to a fast-paced construction environment, we would like to hear from you!

Syblon Reid is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law.

As a federal contractor, Syblon Reid maintains a drug-free workplace. Employment is contingent upon successful completion of post-offer requirements, which may include a background check and drug test. All post-offer screening is conducted in accordance with applicable federal, state, and local law.