Accounting Associate

Pierre Landscape; Irwindale (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with 4% company match

Paid Vacation

Sick Leave

Holidays

Job summary

Pierre Landscape is seeking an Accounting Associate to support Accounts Payable, Accounts Receivable, Payroll, and Certified Payroll. You will process invoices, manage vendor records in Sage, run payroll for field staff, and assist with project billing and month-end close.

A detail-oriented team player with Excel skills and a willingness to learn accounting software is ideal. The role is in-office in Irwindale, CA, with a schedule Monday–Friday, 7:00am–4:00pm and benefits including

Qualifications

• 1–2 years in A/P, A/R, or accounting preferred (we'll train the right person)
• Construction payroll experience is a plus
• Certified payroll and union reporting experience is a plus
• Degree in Accounting/Finance is a plus

Responsibilities

• Process and verify vendor invoices, payments, reimbursements, and purchase orders accurately.
• Review invoice and PO coding for proper job cost allocation and account coding.
• Maintain vendor records in Sage and ensure W-9s, insurance certificates, etc. are up to date.
• Perform vendor statement reconciliations and research invoice discrepancies.
• Identify available vendor discounts and ensure payments follow terms.
• Assist with project billing, customer invoicing, and collections.
• Communicate with Project Managers regarding billing and job costs.
• Run monthly accounting reports and other departmental reports as assigned.
• Process weekly payroll for field employees and reconcile hours in ExakTime and Sage.
• Enter new employees into Sage and ExakTime and maintain payroll records.
• Assist with Certified Payroll submissions and reporting requirements.
• Verify labor ratio compliance and resolve payroll or labor discrepancies.
• Handle month-end close activities and maintain records.
• Provide general accounting dept. support and admin tasks.

Skills

Numbers & spreadsheets

Organization & communication

Deadline driven

Team player

Learning accounting software

Education

Bachelor's degree in Accounting/Finance

Tools

Sage

ExakTime

LCP Tracker

EMARS

Job description

WE'RE HIRING - Accounting Associate

Do you love working with numbers, spreadsheets, and details and making everything balance out? If you enjoy keeping things organized and accurate, and want to grow with a stable, well-respected company, this could be the role for you!

Pierre Landscape is seeking a detail-oriented and motivated Accounting Associateto support our Accounts Payable, Accounts Receivable, Payroll, and Certified Payroll functions.

What You'll Do

• Process and verify vendor invoices, payments, reimbursement requests, and purchase orders accurately and in a timely manner.
• Review invoice and purchase order coding to ensure proper job cost allocation and account coding.
• Maintain vendor records in Sage, including W-9s, insurance certificates, releases, and other required documentation.
• Perform vendor statement reconciliations and research invoice discrepancies.
• Identify available vendor discounts and ensure payments are processed according to terms.
• Assist with project billing, customer invoicing, collections, and resolving outstanding payment issues.
• Communicate with Project Managers regarding billing, job costs, change orders, and project-related accounting questions.
• Run monthly accounting reports, including aging reports, DVBE reports, and other departmental reports as assigned.
• Process weekly payroll for field employees by reviewing hours for accuracy, transferring data between ExakTime and Sage, processing payroll deductions, and distributing checks as needed.
• Enter new employees into Sage and ExakTime and maintain accurate payroll and employee records.
• Assist with Certified Payroll submissions (LCP Tracker, EMARS, LAUSD, DIR) and reporting requirements as needed.
• Verify labor ratio compliance with production teams and assist in resolving payroll or labor compliance discrepancies.
• Handle month-end close activities, reconciliations, and other accounting projects.
• Maintain organized electronic and paper accounting files while ensuring accurate data entry and recordkeeping.
• Provide general administrative support to the Accounting Department, including filing, scanning, mailing, and other related duties as assigned.

What We're Looking For

• Someone who enjoys numbers, details, and spreadsheets
• Strong organization and communication skills
• Comfortable with Microsoft Office (especially Excel) and eager to learn accounting software
• Ability to prioritize and meet deadlines
• A team player who takes pride in accuracy and follow-through

Experience

• 1-2 years in A/P, A/R, or accounting preferred (we'll train the right person!)
• Construction Payroll Experience
• Certified Payroll and Union reporting experience a plus
• Degree in Accounting/Finance a plus

Compensation & Benefits

• Pay: $25-$30/hour (based on experience)
• Benefits: Medical, Dental, Vision, 401(k) with 4% company match, Paid Vacation, Sick Leave, Holidays
• Schedule: Full-time, Monday-Friday, 7:00am-4:00pm (in-office)

Fair Chance & EEO Notice

Pierre Landscape is aFair Chance employer.Qualified applicants with arrest or conviction records will be considered in compliance with theLos Angeles County Fair Chance Ordinanceand theCalifornia Fair Chance Act.

This role requires a criminal background check due to job duties involving:

• Access to private and public work locations, including sensitive areas
• Operation of vehicles, machinery, tools, or hazardous materials
• Responsibility for client property, equipment, or secured work areas

All applicants will receive an individualized assessmentof their conviction history before any employment decision is made.

Pierre Landscape provides equal employment opportunities and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or any protected status under applicable laws.