Accounting Administrative Assistant

Habitat for Humanity of the Nature Coast; Crystal River (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Habitat for Humanity of the Nature Coast in Crystal River, FL is seeking an Accounting Administrative Assistant for a full-time, on-site role. You will process invoices, maintain financial records, and support routine accounting tasks.

The position emphasizes data entry, reconciliations, document filing, and coordination of meetings while helping ensure timely financial reporting. Experience with basic bookkeeping and accuracy in ledgers is valued, as is familiarity with Excel and standard

Qualifications

• Strong administrative support and organization, handling records and correspondence.
• Foundational bookkeeping and reconciliation basics.
• Proficiency with accounting software and invoicing processes.
• Attention to detail, time management, and ability to prioritize tasks.
• Professional written and verbal communication; collaborative approach.
• Experience with spreadsheets and office software tools.

Responsibilities

• Process invoices and maintain financial records.
• Assist with data entry, reconciliations, and filing.
• Manage incoming/outgoing correspondence and organize documents.
• Schedule and coordinate meetings; support office operations.
• Collaborate with staff to uphold internal controls and compliance.

Skills

Administrative support

Basic bookkeeping

Data entry

Document management

Communication skills

Education

High school diploma or equivalent

Accounting coursework or certification (a plus)

Tools

Accounting software

Invoices processing

Excel

Ledgers accuracy

Job description

Company Description

Habitat for Humanity of the Nature Coast is a nonprofit organization dedicated to helping individuals and families build and improve places to call home. The affiliate serves the Nature Coast region of Florida by partnering with community members, volunteers, and donors to create affordable housing solutions. Through responsible stewardship of resources and collaborative local partnerships, the organization focuses on building safe, decent, and affordable homes. Team members contribute to a mission-driven environment where financial integrity and administrative excellence support long-term community impact.

Role Description

The Accounting Administrative Assistant is a full-time, on-site role based in Crystal River, FL. This position supports the finance and administrative functions by processing invoices, maintaining financial records, and assisting with routine accounting tasks such as data entry, reconciliations, and filing. Day-to-day responsibilities include managing incoming and outgoing correspondence, organizing documents, scheduling and coordinating meetings, and supporting office operations to ensure accurate and timely financial reporting. The role also involves working with accounting software, preparing basic reports, assisting with vendor and donor record management, and collaborating with staff to uphold internal controls and compliance with organizational policies.

Qualifications

• Strong Administrative Assistance skills, including organizing records, managing correspondence, and supporting daily office operations.


• Foundational Accounting and Finance skills, with the ability to handle basic bookkeeping, reconciliations, and transaction tracking.


• Proficiency with Accounting Software and Invoicing processes, including entering data, processing payments, and maintaining accurate ledgers.


• Attention to detail, strong time management, and the ability to prioritize multiple tasks in a fast-paced, mission-focused environment.


• Competent written and verbal communication skills, with a professional, collaborative, and customer-focused approach.


• Comfort working with spreadsheets and basic office software (e.g., Excel, Word, email and document management tools).


• High school diploma or equivalent required; additional coursework or certification in accounting, finance, or business administration is a plus.


• Experience in a nonprofit or community-focused organization is beneficial, along with a commitment to Habitat for Humanity’s mission and values.