Accounting & Admin Specialist - Hybrid NYC

Vaco; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Vaco is seeking an Accounting Administrative Assistant in Long Island City, NY with hybrid work: 3 days onsite. The role pays $60,000–$65,000 per year and supports essential accounting operations.

Responsibilities include onboarding/offboarding, expense reporting, audit calendar management, and coordinating meetings. Strong organization and communication are required, with experience in MS Office and confidential information handling.

Qualifications

• A high school diploma is required; an associate or bachelor's degree in business, accounting, or a related field is strongly preferred.
• 3-5 years of relevant administrative experience in an Accounting, Finance, or corporate support role.
• Proficient in Microsoft Office Suite (Excel/Word/Outlook); comfortable with databases and reporting tools.
• Strong verbal and written communication skills; able to interface professionally at all levels.
• Highly organized and detail-oriented with strong follow-through and time management abilities.

Responsibilities

• Oversee onboarding and offboarding processes for Finance and Accounting teams; maintain a centralized learning library.
• Support expense reporting processes; ensure expenses are submitted, reviewed, and filed promptly.
• Maintain calendars for audit cycles, filings, and key reporting deadlines; assist with audit docs.
• Manage department records, schedules, attendance, vacations, and compliance documentation.
• Draft memos, emails, and letters for senior leadership; respond to internal/external correspondence.

Skills

Strong communication

Highly organized

Detail-oriented

Time management

Discretion with confidential info

Education

High school diploma

Associates or Bachelor's in business or accounting

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Databases

Job description

Vaco is seeking an Accounting Administrative Assistant in Long Island City, NY with hybrid work: 3 days onsite. The role pays $60,000–$65,000 per year and supports essential accounting operations.

Responsibilities include onboarding/offboarding, expense reporting, audit calendar management, and coordinating meetings. Strong organization and communication are required, with experience in MS Office and confidential information handling.