Accounting & Admin Specialist — Flexible Schedule & Growth

Burn Proof Gear LLC; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Performance bonus

Employee discounts

Flexible schedule

Advancement opportunities

Job summary

Burn Proof Gear LLC, a Miami-based tactical accessories manufacturer, seeks an Accounting / Admin Assistant to support day-to-day accounting operations and act as a central contact between departments.

The role covers AR and AP processing, invoicing in QuickBooks Online, expense review, month-end close support, and collaboration with the warehouse, operations, and external CPA on tax prep. A proactive, detail-oriented candidate will thrive here.

Qualifications

• 1-2 years of bookkeeping, accounting, or office administration experience.
• 1-2 years of recent QuickBooks Online experience required.
• Tech-savvy and comfortable learning new tools quickly.
• Organized, detail-oriented, and able to work independently.
• Experience with ERP or MRP systems (e.g. Katana) a plus.
• Experience in a product-based or e-commerce business a plus.

Responsibilities

• Accounts Receivable & Sales Transactions
• Create and track customer invoices in QuickBooks Online; estimates as needed
• Review and verify sales transactions across multiple channels
• Organize, verify, and report on AR aging
• Investigate and resolve discrepancies between channel data and QBO records
• Accounts Payable & Purchasing
• Coordinate and verify purchase transactions against external software and staff
• Process vendor payments and maintain AP aging
• Review and code employee expense reports
• General Accounting
• Support monthly reconciliations and month-end close
• Support journal entry preparation and posting
• Coordinate with external CPA on tax prep and year-end close
• Assist with additional tasks as the company grows Office & Administrative Support
• Serve as a point of contact between departments, including warehouse and operations
• Handle general office administration and day-to-day operational support
• Assist with vendor and staff communications as needed

Skills

Detail-oriented

Organized

Tech-savvy

Tools

QuickBooks Online

Katana

Job description

Burn Proof Gear LLC, a Miami-based tactical accessories manufacturer, seeks an Accounting / Admin Assistant to support day-to-day accounting operations and act as a central contact between departments.

The role covers AR and AP processing, invoicing in QuickBooks Online, expense review, month-end close support, and collaboration with the warehouse, operations, and external CPA on tax prep. A proactive, detail-oriented candidate will thrive here.