Accounting Admin & Property Onboarding Support

Abaris Real Estate Management Inc.; Rockville (MD); On-site; USD 26,000 - 28,000; Full time

Job summary

Abaris Real Estate Management Inc. is seeking an Accounting Administrative Assistant to provide essential administrative and operational support to the Accounting Department and assist with day-to-day financial administration of properties managed by the company.

The role involves coordinating property onboarding and offboarding, organizing financial documentation, assisting with audits, and maintaining Records in company systems to support accountants.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in accounting, business administration, finance, or related field preferred.
• Experience in administrative, accounting support, bookkeeping, banking, or property management preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple properties, assignments, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office including Outlook, Excel, and Word.
• Experience with SharePoint and Vantaca preferred.
• Comfortable navigating online banking portals and financial systems.

Responsibilities

• Coordinate internal accounting bill-backs with complete supporting information.
• Retrieve monthly bank statements from online portals and save to company folders.
• Scan, organize, and file incoming mail, banking correspondence, invoices, and documents to SharePoint folders.
• Upload and maintain financial information within Vantaca.
• Maintain organized electronic accounting records per filing procedures.
• Assist accountants with document retrieval, research, and follow-up tasks.
• Coordinate onboarding and offboarding of properties with accountants, Property Managers, banks, and internal teams.
• Assist during annual audits by gathering bank statements and documents requested by auditors.
• Draft routine correspondence to federal, state, and local taxing authorities as needed.
• Maintain confidentiality of financial information and support special accounting projects.

Skills

Organization

Attention to detail

Time management

Communication skills

Microsoft Office

Outlook

Excel

Team player

Education

High school diploma

Associate degree or accounting coursework

Accounting-related coursework

Tools

SharePoint

Vantaca

Job description

Abaris Real Estate Management Inc. is seeking an Accounting Administrative Assistant to provide essential administrative and operational support to the Accounting Department and assist with day-to-day financial administration of properties managed by the company.

The role involves coordinating property onboarding and offboarding, organizing financial documentation, assisting with audits, and maintaining Records in company systems to support accountants.