Accounting Admin: Invoices, Payables & Payroll

ORBIT Industrial Services & Maintenance; Glendale (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

ORBIT Industrial Services & Maintenance is seeking an Accounting Admin to keep the money moving on a predictable schedule. You’ll own accounts payable, ensure timely invoices, manage cash and payroll, and keep job costs aligned with the numbers.

Reporting to the Office Manager, you will handle purchase orders, job files, and travel documentation while maintaining confidential records and following SOPs to support field operations.

Qualifications

• 3+ years of combined accounts payable, accounts receivable, and payroll experience in a trade, construction, or field service company.
• Hands on experience running the full AP cycle: matching bills to purchase orders, coding to jobs, and preparing weekly payment runs.
• Hands on experience running the full AR cycle: invoicing completed jobs, applying payments, and aging report.
• Experience entering payroll in a dedicated payroll system and reconciling time sheets to job cost.
• Working knowledge of an accounting system comparable to QuickBooks for AP, AR, PO, deposits, and invoicing.
• Working Excel skills, including sorting, filtering, and maintaining a shared tracking file.
• Able to follow a written SOP exactly and raise questions when a step does not match.

Responsibilities

• Vendor bills in and paid on schedule with proper job cost linkage.
• Customer invoices out and balances collected with timely reports.
• Cash banked and books matched to the bank weekly.
• Payroll and technician time entered accurately in the payroll system.
• Purchase orders, job files, and travel current and properly documented.

Skills

Accounts payable

Accounts receivable

Payroll

Excel

Attention to detail

Tools

QuickBooks

Payroll system

Banking portals

Job description

ORBIT Industrial Services & Maintenance is seeking an Accounting Admin to keep the money moving on a predictable schedule. You’ll own accounts payable, ensure timely invoices, manage cash and payroll, and keep job costs aligned with the numbers.

Reporting to the Office Manager, you will handle purchase orders, job files, and travel documentation while maintaining confidential records and following SOPs to support field operations.