Staff Accountant

All In One Accounting; Twin Lakes (MN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Full benefits package

Path to senior accounting roles

Job summary

All In One Accounting is seeking a Staff Accountant & People Ops Administrator to join a growing construction company in Orlando, FL. The role involves managing accounts payable, coordinating payroll for about 40 employees, and supporting HR administration tasks. Candidates should have 2-3 years of accounting experience, strong communication skills, and familiarity with ADP and QuickBooks Online. The position offers a salary range of $60,000 – $70,000 based on experience, along with a full benefits package and opportunities for professional growth.

Qualifications

• 2–3 years of accounting operations experience.
• Experience with accounts payable and reconciliations.
• Prior experience with payroll is a plus.
• High attention to detail and deadline-oriented.
• Strong tech skills and adaptability.

Responsibilities

• Own accounts payable intake and processing.
• Coordinate payroll inputs for ~40 employees.
• Conduct bank and credit card reconciliations monthly.
• Execute close checklist items and produce month-end financials.
• Support job-costing workflow with Project Managers.

Skills

Accounts Payable Management

Reconciliations

Payroll Coordination

Communication Skills

Tech-Familiarity

Education

Bachelor’s degree in accounting or a related field

Tools

ADP

QuickBooks Online (QBO)

Procore

Job description

Description

Location: Orlando, FL 32819

Type: Full-time | Onsite 5 days/week

Reports to: Controller

Compensation: $60,000 – $70,000 based on experience

About The Opportunity

All In One Accounting is conducting this search on behalf of our client, a growing construction company based in Orlando, FL. Our client is building out their back‑office function and looking for a hands‑on Staff Accountant & People Ops Administrator to join their lean team of two — reporting directly to the Controller.

This is a great opportunity for someone with 2–3 years of accounting experience who is ready to take real ownership, grow their skills across accounting and HR administration, and build toward a Controller‑track career. You’ll be a key part of bringing financial operations fully in‑house and helping establish the processes and systems that support the company’s continued growth.

What You’ll Own (Accounting - 80%)

Accounts Payable + Vendor Management

• Own AP intake and processing: coding, approvals, vendor communication, and documentation
• Maintain clean vendor/subcontractor files and consistent controls
• Build a predictable weekly AP rhythm and reduce fire drills

Payroll Support (ADP)

• Coordinate payroll inputs and cutoffs (time, changes, deductions) for ~40 employees
• Support payroll processing with ADP and resolve issues quickly and accurately
• Track and process employee changes that impact payroll and benefits

Bank Feeds + Reconciliations (QBO)

• Manage transaction hygiene: receipts, coding rules, approvals, and follow‑ups
• Monthly bank and credit card reconciliations with clean supporting schedules

Month‑End Close Support

• Execute close checklist items, supporting schedules, and reconciliations
• Help produce timely month‑end financials with fewer surprises

Construction Ops Finance Support (Procore + QBO)

• Support job‑costing workflow and ensure proper coding and visibility
• Partner with Project Managers to keep cost data clean and actionable (training provided)

What You’ll Own (HR Admin / People Ops - 20%)

This is operational HR administration, not HR strategy.

• Onboarding logistics: paperwork, checklists, file setup, systems access, and first‑week readiness
• Offer letter and admin support: templates, e‑sign, and document collection
• Benefits and admin coordination: employee changes, enrollments, and vendor coordination
• Maintain employee files, acknowledgements, compliance items, and key dates

Automation & Process Improvement

• Standardize intake, naming conventions, and documentation
• Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
• Help improve reporting visibility across the team

Tech Stack

• Payroll: ADP
• Accounting: QuickBooks Online (QBO)
• Operations/Job Costing: Procore (integrated with accounting workflow)

What We’re Looking For

Required

• 2–3 years of accounting operations experience
• Strong AP, reconciliations, and month‑end support fundamentals
• Experience supporting or coordinating payroll runs (ADP experience a plus)
• High ownership, accuracy, and deadline discipline — you close loops
• Tech‑forward: comfortable learning systems quickly
• Strong communicator with vendors, colleagues, and leadership
• Bachelor’s degree in accounting or a related field

Preferred

• QBO experience (bank rules, recurring transactions, reporting)
• Procore exposure or construction/job‑costing familiarity
• HR admin experience (onboarding or benefits coordination)
• Experience documenting processes or improving workflows

What Success Looks Like (First 90 Days)

• AP is predictable, clean, and current — no vendor surprises
• Payroll support runs smoothly with clean cutoffs and minimal corrections
• Reconciliations are timely and month‑end close stays on schedule
• Onboarding is consistent and documented
• You implement 2–3 workflow improvements that reduce manual work

Compensation & Growth

• Salary: $60,000 – $70,000 based on experience
• Full benefits package
• High visibility and real responsibility with a clear path into senior accounting or Controller‑track work