Accountant II

University of Rochester; City of Rochester (NY); On-site; USD 37,000 - 52,000; Full time

Job summary

The University of Rochester is seeking a full-time accounting professional to provide independent financial and administrative support across Social Work and Patient & Family Services, Financial Counseling and Central Registration, and related departments. Your work includes reconciling budget and fund accounts, processing invoices, and preparing monthly expense analyses for senior management.

You will collaborate with the Finance Manager, oversee payroll activities in compliance with NYS labor

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance or equivalent and 3 years of relevant experience required.

Responsibilities

• Reconciles over 25 operating budget accounts and fund accounts for 12 departments as assigned for the purpose of tracking non-salary program expenses.
• Responsible for the accurate application of invoices.
• Maintains financial reports on all non-grant accounts.
• Produces and analyzes reports from UR Financials on a monthly basis; identifies and troubleshoots financial issues during monthly reconciliations.
• Manages payroll activities ensuring compliance with the Fair Labor Standards Act and the current NYS labor law.

Skills

Payroll management

Financial reporting

Budget reconciliation

Vendor liaison

Staff training

Education

Bachelor's degree in Accounting or Finance

Tools

Workday

UR Financials

Excel

Journal entries

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500181 Social Work-Patient & Family Services Work Shift: UR - Day (United States of America) Range: UR URG 109 H Compensation Range: $27.16 - $38.03 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities: Performs in an independent manner, accounting and administrative support while maintaining accurate financial records for the following departments: Social Work and Patient & Family Services; Financial Counseling and Central Registration; Financial Case Management; Admitting/Census Management; Patient Transportation; Food & Nutrition; and SMH Environmental Services. Works directly with the Finance Manager to resolve any discrepancies.

ESSENTIAL FUNCTIONS

• Reconciles over 25 operating budget accounts and fund accounts for 12 departments as assigned for the purpose of tracking non-salary program expenses. (Careful attention to accuracy and detail is required.)
• Responsible for the accurate application of invoices.
• Maintains financial reports on all non-grant accounts.
• Produces and analyzes reports from UR Financials on a monthly basis; identifies and troubleshoots financial issues during monthly reconciliations, including follow-up with vendors for correction.
• Initiates corrective action as appropriate and researches any inconsistencies.
• Analyzes and creates shadow Excel expense spreadsheets from various sources.
• Prepares monthly expense report/analysis for senior management’s review and sign-off.
• Makes recommendations and prepares Journal Entry forms for correction of errors.
• Prepares ad hoc analyses/reports for department leadership.
• Prepares a variety of analyses, routine financial statements or accounting reports.
• Proposes recommendations.
• Acts as liaison with the University Departments, i.e. General Accounting; Accounts Payable.
• Works with outside vendors (i.e. Crystal Rock, Iron Mountain) on charges to accounts.
• Ensures that the all account files are up to date with all pertinent supporting documentation.
• Identifies opportunities for cost savings and recommends improvements, adaptions and changes in policy and procedures with respect to the departments’ operations and accounting functions.
• Acts as Super User for eight departments for the Procure to Pay and MyURHR system in Workday.
• Trains other staff.
• Coordinates/Develops staff processes and trains others.
• Performs additional financial/accounting duties as needed.
• Provides assistance on special projects as needed.
• Assists Finance Manager with the preparation of operating budgets.
• Manages payroll activities ensuring compliance with the Fair Labor Standards Act and the current NYS labor law along with university policies.
• Reviews and approves staff entries in HRMS.
• Analyzes processes to propose recommendations.
• Oversees and leads the payroll work of other accounting staff.
• Acts as consultant and trouble shoots payroll issues and questions.
• Orients and informs new staff about payroll policies and procedures and keeps current staff abreast of any changes.
• Advises staff and answers questions related to payroll.
• Trouble shoots payroll problems.
• Acts as liaison with the University Departments, i.e. Payroll.
• Provides coverage for both Reception Desks in Social Work and Care Management.

MINIMUM EDUCATION & EXPERIENCE

Bachelor's degree in Accounting, Business Administration, Finance or equivalent and 3 years of relevant experience required or equivalent combination of education and experience required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.