Accountant I – Travel & Reconciliation

State of Louisiana

Baton Rouge (LA)

On-site

USD 22,000 - 31,000

Full time

6 days ago

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Job summary

Southern University and A&M College in Baton Rouge, LA is seeking an Accountant 1 to join its team. The role involves auditing travel documents, preparing CBA schedules, reconciling transactions, and handling payroll deductions for travelers, with strict compliance to state policies.

The position offers a probationary appointment with a starting hourly wage of $19.30. The incumbent will coordinate with travel agents, hotels, and the University, ensuring accurate documentation and timely

Qualifications

At least 3 years of accounting, auditing, financial operations, payroll, or banking experience.
Six years of full-time experience in any field plus twenty-four semester hours in accounting.
A bachelor’s degree with twenty-four semester hours in accounting.
A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics.
An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics.
Possession of a Certified Public Accountant (CPA) license.

Responsibilities

As a CBA cardholder, this position must audit and approve travel documentation inclusive of but not limited to airfare, lodging, rentals, and registration requests prior to payment to verify compliance with the Office of State Travel and SUBR's internal policies. Maintains related documentation for the payment of the CBA account.
Prepares CBA schedule, reconciles CBA transactions to the monthly Bank of America statement and journalizes charges. Acts as travel agent for the University and also as the liaison between traveler and hotel, airline, car rental agencies, state travel agents, and Division of Administration.
Provides needed information to hotels and airlines to ensure reservations and payments for travelers are completed. Primarily responsible for scanning and uploading necessary documentation into the Bank of America Works system as required by the Office of State Travel and reviews documentation from travelers ensuring that the documents are accurate and complete, and in compliance to support the charges prior to uploading.
Audits travel reimbursements and travel advances for both the Baton Rouge Campus and Board and System to ensure accuracy before requesting check processing for said documents. Reconciles travel suspense account to ensure that all transactions are expensed to the proper general ledger account and that the account is zeroed on a monthly basis.
Responsible for submitting payroll deduction information to payroll section for travelers with outstanding balances after reconciliation and creating departmental invoices to pay travelers owed funds by the university.
Processes journal vouchers for all travel transactions related to reimbursements, advances, reconciliations, suspense clearing, deductions, receipts, and adjusting entries.
Audits special meal requests to ensure both State and University compliance prior to processing. Works closely with Accountant 2 by reviewing travelcard(T-Card) requests for signatures and financial compliance prior to processing. Maintains filing system for all travel documents inclusive of all CBA transactions, advance requests, reimbursement requests, and journal vouchers.
Reconciles mileage submitted by university employees on a monthly basis and approves reimbursement requests for mileage from the Board of Directors and SUBR employees. Prepares the quarterly mileage report utilized to track funds paid and mileage driven per fund for both SUBR and Board & System.