ACCOUNTANT 1

State of Louisiana; Baton Rouge (LA); On-site; USD 22,000 - 31,000; Full time

Job summary

Southern University and A&M College in Baton Rouge, LA is seeking an Accountant 1 to join its team. The role involves auditing travel documents, preparing CBA schedules, reconciling transactions, and handling payroll deductions for travelers, with strict compliance to state policies.

The position offers a probationary appointment with a starting hourly wage of $19.30. The incumbent will coordinate with travel agents, hotels, and the University, ensuring accurate documentation and timely

Qualifications

• At least 3 years of accounting, auditing, financial operations, payroll, or banking experience.
• Six years of full-time experience in any field plus twenty-four semester hours in accounting.
• A bachelor’s degree with twenty-four semester hours in accounting.
• A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics.
• An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics.
• Possession of a Certified Public Accountant (CPA) license.

Responsibilities

• As a CBA cardholder, this position must audit and approve travel documentation inclusive of but not limited to airfare, lodging, rentals, and registration requests prior to payment to verify compliance with the Office of State Travel and SUBR's internal policies. Maintains related documentation for the payment of the CBA account.
• Prepares CBA schedule, reconciles CBA transactions to the monthly Bank of America statement and journalizes charges. Acts as travel agent for the University and also as the liaison between traveler and hotel, airline, car rental agencies, state travel agents, and Division of Administration.
• Provides needed information to hotels and airlines to ensure reservations and payments for travelers are completed. Primarily responsible for scanning and uploading necessary documentation into the Bank of America Works system as required by the Office of State Travel and reviews documentation from travelers ensuring that the documents are accurate and complete, and in compliance to support the charges prior to uploading.
• Audits travel reimbursements and travel advances for both the Baton Rouge Campus and Board and System to ensure accuracy before requesting check processing for said documents. Reconciles travel suspense account to ensure that all transactions are expensed to the proper general ledger account and that the account is zeroed on a monthly basis.
• Responsible for submitting payroll deduction information to payroll section for travelers with outstanding balances after reconciliation and creating departmental invoices to pay travelers owed funds by the university.
• Processes journal vouchers for all travel transactions related to reimbursements, advances, reconciliations, suspense clearing, deductions, receipts, and adjusting entries.
• Audits special meal requests to ensure both State and University compliance prior to processing. Works closely with Accountant 2 by reviewing travelcard(T-Card) requests for signatures and financial compliance prior to processing. Maintains filing system for all travel documents inclusive of all CBA transactions, advance requests, reimbursement requests, and journal vouchers.
• Reconciles mileage submitted by university employees on a monthly basis and approves reimbursement requests for mileage from the Board of Directors and SUBR employees. Prepares the quarterly mileage report utilized to track funds paid and mileage driven per fund for both SUBR and Board & System.

Skills

Accounting experience

Auditing experience

Payroll experience

Finance knowledge

Education

Bachelor’s degree with 24 accounting hours

Bachelor’s degree in accounting/finance/business/management/economics/statistics

Advanced degree in accounting/finance/business/management/economics/quantitative methods or statistics

CPA license

Tools

Bank of America Works system

Job description

The mission of Southern University and A&M College, an Historically Black, 1890 land-grant institution, in Baton Rouge, Louisiana, is to provide a student-focused teaching and learning environment that creates global leadership opportunities for a diverse student population where teaching, research, service, scholarly and creative expectations for students and faculty are achieved through the bachelor’s, master’s, and doctoral programs offered at the institution via different instructional modalities and via public service.

We're seeking an Accountant 1 to join our team!

• Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR
• A bachelor’s degree with twenty-four semester hours in accounting; OR
• A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics; OR
• An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR
• Possession of a Certified Public Accountant (CPA) license.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• As a CBA cardholder, this position must audit and approve travel documentation inclusive of but not limited to airfare, lodging, rentals, and registration requests prior to payment to verify compliance with the Office of State Trave land SUBR's internal policies. Maintains related documentation for the payment of the CBA account.
• Prepares CBA schedule, reconciles CBA transactions to the monthly Bank of America statement and journalizes charges. Acts as travel agent for the University and also as the liaison between traveler and hotel, airline, car rental agencies, state travel agents, and Division of Administration.
• Provides needed information to hotels and airlines to ensure reservations and payments for travelers are completed. Primarily responsible for scanning and uploading necessary documentation into the Bank of America "Works " system as required by the Office of State Travel and reviews documentation from travelers ensuring that the documents are accurate and complete, and incompliance to support the charges prior to uploading.
• Audits travel reimbursements and travel advances for both the Baton Rouge Campus and Board and System to ensure accuracy before requesting check processing for said documents. Reconciles travel suspense account to ensure that all transactions are expensed to the proper general ledger account and that the account is zeroed on a monthly basis.
• Responsible for submitting payroll deduction information to payroll section for travelers with outstanding balances after reconciliation and creating departmental invoices to pay travelers owed funds by the university.
• Processes journal vouchers for all travel transactions related to reimbursements, advances, reconciliations, suspense clearing, deductions, receipts, and adjusting entries.
• Audits special meal requests to ensure both State and University compliance prior to processing. Works closely with Accountant 2 by reviewing travelcard(T-Card) requests for signatures and financial compliance prior to processing. Maintains filing system for all travel documents inclusive of all CBA transactions, advance requests, reimbursement requests, and journal vouchers.
• Reconciles mileage submitted by university employees on a monthly basis and approves reimbursement requests for mileage from the Board of Directors and SUBR employees. Prepares the quarterly mileage report utilized to track funds paid and mileage driven per fund for both SUBR and Board & System.

Position Specific Details

Appointment Type:Probational

Compensation:The starting salary is $ 19.30/hour.

Contact Information

For further information about this vacancy contact:

Mikhale R. Williams

Southern University and A&M College

P.O. Box 10400

Baton Rouge, LA 70813

Phone: [phone]

Fax: [phone]

Criminal background check and reference verification are required.

The Southern University System (System) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. The System does not discriminate against applicants or employees on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the SUS. Please inform [e-mail] if you need assistance completing this application or to otherwise participate in this application process.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.