Operations Accounting Specialist

AAA Western and Central New York; Village of Williamsville (NY); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

HSA with company match

Paid Time Off

Pre-Tax & Roth 401(k) with company/mat

Job summary

AAA Western and Central New York in Williamsville, NY seeks an accounting support professional to handle accounts payable, corporate purchasing, and general operational accounting tasks.

You will review invoices, manage the corporate card program, assist with month-end close, and generate reports. Proficiency in ERP systems and Excel, plus strong attention to detail and communication, are required.

Qualifications

• Working knowledge of accounts payable processes, including invoice processing, vendor communications, payment support, and ensuring accuracy and completeness of transactions.
• Experience supporting general accounting functions, including preparing journal entries, maintaining general ledger reconciliations, assisting with month-end close, and resolving discrepancies.
• Familiarity with corporate credit card or expense management programs, including allocation of expenses, policy compliance, reporting, and administrative support.

Responsibilities

• 40% Accounts Payable: Review payment requests for accuracy, input invoices into systems, contact vendors and internal associates, prepare and email statements.

Skills

Accounts Payable

Corporate Purchasing

Operational Accounting

Operational Reporting

Excel

ERP Systems

Tools

ERP systems

Microsoft Excel

Job description

Benefits

Associates are eligible for a wide selection of benefits (dependent upon position) including:

• Medical Insurance
• Health Spending Account (HSA) with company match
• Paid Time Off
• Pre-Tax & Roth 401(k) plan with company match
• Dental and Vision Insurance
• Life and AD&D Insurance
• Tuition reimbursement & company-paid training programs
• Company Paid Short-term & Long-term disability
• Flexible Spending Accounts
• Tuition reimbursement & company-paid training programs

Compensation

• Starting Pay Rate: $21.00-23.44 per hour

Benefits

Associates are eligible for a wide selection of benefits (dependent upon position) including:

• Medical Insurance
• Health Spending Account (HSA) with company match
• Paid Time Off
• Pre-Tax & Roth 401(k) plan with company match
• Flexible Scheduling & Hybrid Work Opportunity
• Dental and Vision Insurance
• Life and AD&D Insurance
• Tuition reimbursement & company-paid training programs
• FREE AAA membership & travel / product discounts
• Company Paid Short-term & Long-term disability
• Paid Volunteer Time Off
• Flexible Spending Accounts
• Tuition reimbursement & company-paid training programs

Job Responsibilities

40% Accounts Payable: Review payment requests for accuracy and completeness, input invoices into operations and accounting systems for payment, contact vendors and internal associates to provide assistance and respond to inquiries and prepare and email vendor pay statements. Function as the primary backup for general AP function.

30% Corporate Purchasing: Administer the corporate card program by managing administrative functions, including new card issuance, user access, workflow, chart of accounts, fraud alerts, help desk ticket management, spend controls requests, and card suspensions. Process journal entry uploads to the accounting system, general reporting, policy compliance, and review for proper allocation of general ledger accounts. Communicate with employees at all levels to ensure accurate and timely reporting. Allocate purchase made on the Purchasing card.

20% Operational Accounting: Prepare journal entries and assist with month-end close activities. Maintain monthly GL account reconciliations and resolve discrepancies. Balance and audit batching reports. Generate and analyze reports to support Purchasing and Accounting. Assist with managing purchase orders and requisitions.

10% Operational Reporting Review: Generate queries to review and correct auditable operations and process adjustments.

Job Specific Requirements

• Working knowledge of accounts payable processes, including invoice processing, vendor communications, payment support, and ensuring accuracy and completeness of transactions.
• Experience supporting general accounting functions, including preparing journal entries, maintaining general ledger reconciliations, assisting with month-end close, and resolving discrepancies.
• Familiarity with corporate credit card or expense management programs, including allocation of expenses, policy compliance, reporting, and administrative support.
• Proficiency in ERP/accounting systems and Microsoft Office (especially Excel), with the ability to input, maintain, and analyze financial and operational data.
• Strong attention to detail and analytical skills, with the ability to review reports, identify discrepancies, and support data accuracy and audit readiness.
• Effective communication and organizational skills, with the ability to manage multiple tasks, respond to internal and external inquiries, and collaborate across teams in a deadline-driven environment.

Physical Requirements

• Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
• Ability to perform all physical functions consistent with travel including sitting in airplanes and driving for long periods of time
• Must be able to lift, carry, push, pull a maximum of 30 lbs

This position does not offer visa sponsorship now or in the future.