Accountant

Pennsylvania Leadership Charter School; West Chester (Chester County); Hybrid; USD 63,000 - 77,000; Full time

Job summary

Pennsylvania Leadership Charter School in West Chester, PA is seeking an experienced Accountant to manage invoices, reconciliations, and monthly reporting for district revenues and expenses. The role relies on Sage Intacct and advanced Excel skills, requires a 4-year degree and 3–5 years of accounting experience, and involves collaborating with school administrators and the finance team.

This full-time, 12-month position is day-shift, on-site with some remote eligibility, and requires PA

Qualifications

• Proficiency with financial software (Sage Intacct) and accounts receivable reporting.
• Advanced skills in Microsoft Excel, including pivot tables, SumIf, and lookup functions.
• Strong understanding of accounting fundamentals and principles.
• High attention to detail, accuracy and multitasking abilities.
• 3-5 years accounting experience.

Responsibilities

• Prepare and verify school district invoices in VSIMS.
• Enter journal entries for invoices and adjustments; record payments in Sage.
• Reconcile Sage and VSIMS invoices and payments monthly.
• Generate VSIMS reports to update invoicing in Sage.
• Maintain payroll and benefit accruals and related reconciliations.
• Support audits and respond to management requests.

Skills

Excel (Pivot tables)

Attention to detail

Analytical skills

Communication skills

Team collaboration

Multitasking

Problem solving

Education

Bachelor's degree in Accounting or related field

Tools

Sage Intacct

Job description

Job Details: Job Location: PA Leadership Charter School (Main Office) - West Chester, PA, Position Type: Full Time - 12 Month, Education Level: 4 Year Degree, Salary Range: $70000.00 - $70000.00Salary/year, Job Shift: Day, Job Category: Education

Pennsylvania Leadership Charter School is a state-wide, public (tuition-free) K-12 online charter school with a substantial number of students. Our teachers are part of an educational team whose innovative approach to education is providing a dynamic learning experience for students across the state of Pennsylvania through cyber education. All teachers report to work throughout our various locations in Pennsylvania.

Job Purpose

The Accountant is primarily responsible for various accounting functions and monthly reconciliations including the VSIMS sub-ledger for revenues, payments, district receivable/payable amounts to Sage Intacct. This role is ideal for an experienced accounting professional who combines strong technical expertise with sound judgment, collaboration, and a commitment to strengthening the broader team.

Essential Duties and Responsibilities

• Work collaboratively to prepare and verify school district invoices in VSIMS.
• Work collaboratively to complete journal entries or uploads for invoices and adjustments as well as recording payments in Sage.
• Reconcile Sage and VSIMS invoices and payments including the breakout between regular and special education revenue on an interim and monthly basis.
• Generate VSIMS reports before and after enrollment changes to update invoicing in Sage
• Create journal entries in Sage with monthly billing & reporting data
• Maintain school district payments trend (Aging) monthly report.
• Update monthly Board report for Student Accounting, Materials, & Internet Reimbursements.
• Maintain payroll and benefit expense accruals, reconciliations, and journal entires
• Month-end support including maintaining accrual and prepaid accounts
• Collaborate with department managers regarding expense budget variances.
• Provide support for various financial, operational, state, and federal audits.
• Reconcile Bill.com AP clearing, Visa cards, and department virtual card accounts
• Research and report on expense budget variances monthly for the Board report
• Complete special projects as requested by management
• Performs co-worker responsibilities due to absence or leave
• Approve employee expense reimbursements accordingly to policy

Qualifications: Knowledge, Skills and Abilities

• Proficiency with financial and accounting software (e.g., Sage Intacct) and AR functions/reports
• Advanced skills in Microsoft Excel including pivot tables, “sumif” and lookup functions
• Solid understanding of accounting fundamentals and principles.
• High attention to detail, accuracy and multitasking abilities
• Proven experience with account reconciliation and financial reporting.
• Ability to identify and resolve financial issues or problems.
• Ability to adapt to changing priorities and deadlines.
• Familiarity with PDE rules and regulations for billing and Unipay
• Familiarity with student information systems in regards to billing and reporting
• Strong written and verbal communication skills
• Strong interpersonal skills and the ability to effectively and professionally collaborate with others in a positive and productive manner
• Experience with maintaining records via computerized database
• 3-5 years accounting experience

Physical/Mental/Environmental Demands

• Physical: Normal vision, speech, hearing, walking, sitting, standing, lifting, stooping, bending, grasping, keyboarding, and filing ability
• Mental: Positive Attitude, analyzing, problem solving, decision making, and writing.
• Environmental: Online, office, blended school environment
• Travel - As needed to support standardized testing and additionally as needed for positional or organizational needs.
• Remote work Eligibility - Yes - as determined by departmental parameters

All PA Leadership Charter School applicants and employees will need to provide Pennsylvania Clearances: Act 34, 114, and 151 upon employment, as well as every five years from the date the previous clearance was obtained.

PA Leadership Charter School is an Equal Opportunity Employer.