Accountant

Marshall University School of Pharmacy

Town of Huntington (NY)

On-site

USD 45,000 - 58,000

Full time

14 days+

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Job summary

Marshall University in Huntington, WV is seeking an Accountant in the Accounts Payable Office - MU4500. The role handles processing and paying invoices in line with contracts, state code, and university policies, ensuring accuracy and compliance.

You will review invoices against contracts and purchase orders, coordinate invoice workflows, and resolve issues with vendors and departments to ensure timely payments and strong internal controls.

Qualifications

Bachelor's degree or equivalent education and experience.

Responsibilities

Process and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements.
Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment.
Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships.
Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions.
Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments.

Tools

Banner Finance

wvOasis

Marketplace

Job description

Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston and Point Pleasant. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:

Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation ( MURC ) employees have different benefit options than those listed below.

A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency ( PEIA ). There are seven (7) health benefit plans.
Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association ( TIAA ). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . Marshall!

Position Information

Position Title

Accountant

Banner Position Number

000954

E-Class

E-Class CX - Class Exempt FT - .53 or >

Department

Accounts Payable Office - MU4500

Job Description

Process and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements.
Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment.
Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships.
Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions.
Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments.
Approve payments and financial transactions in the wvOasis system as required.
Maintain a PCard and use it to process authorized payments against purchase orders and institutional memberships.
Work with the Vendor Management team to review and approve vendor setups in wvOASIS.
Assist Accounts Payable staff with encumbrance approvals, workflow management, vendor issues, and other operational matters in the Director's absence.
Provide oversight of daily Accounts Payable workflow in the Director's absence to ensure timely processing and resolution of outstanding issues.
Reopen, cancel, or otherwise adjust invoices in Banner and wvOasis as needed.
Prepare payments for morning interfaces from Banner and Marketplace.
Cancel or reschedule checks in wvOASIS and Banner as necessary.
Maintain the State Expenditure Schedule for University institutional memberships and maintain supporting records of paid memberships.
Research and respond to inquiries from University departments, vendors, Procurement staff, and upper management regarding Accounts Payable transactions and payment procedures.
Provide documentation, invoice images, and other supporting information to departments and vendors as needed to resolve payment issues.
Monitor and respond to the Accounts Payable email account as needed.
Analyze and resolve payment and accounting issues using wvOASIS, Banner Finance, Marketplace, and applicable University policies and procedures.
Perform other duties as assigned.

Salary Range

Salary Range $44,918 - 58,393 - Salary is commensurate with education, experrience, and internal equity

Salary Type

Time Type

Full-Time

Work Location

MU - Marshall University

Position Information

Position Title

Accountant

Banner Position Number

000954

E-Class

E-Class CX - Class Exempt FT - .53 or >

Department

Accounts Payable Office - MU4500

Job Description

Process and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements.
Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment.
Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships.
Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions.
Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments.
Approve payments and financial transactions in the wvOasis system as required.
Maintain a PCard and use it to process authorized payments against purchase orders and institutional memberships.
Work with the Vendor Management team to review and approve vendor setups in wvOASIS.
Assist Accounts Payable staff with encumbrance approvals, workflow management, vendor issues, and other operational matters in the Director's absence.
Provide oversight of daily Accounts Payable workflow in the Director's absence to ensure timely processing and resolution of outstanding issues.
Reopen, cancel, or otherwise adjust invoices in Banner and wvOasis as needed.
Prepare payments for morning interfaces from Banner and Marketplace.
Cancel or reschedule checks in wvOASIS and Banner as necessary.
Maintain the State Expenditure Schedule for University institutional memberships and maintain supporting records of paid memberships.
Research and respond to inquiries from University departments, vendors, Procurement staff, and upper management regarding Accounts Payable transactions and payment procedures.
Provide documentation, invoice images, and other supporting information to departments and vendors as needed to resolve payment issues.
Monitor and respond to the Accounts Payable email account as needed.
Analyze and resolve payment and accounting issues using wvOASIS, Banner Finance, Marketplace, and applicable University policies and procedures.
Perform other duties as assigned.

Salary Range

Salary Range $44,918 - 58,393 - Salary is commensurate with education, experrience, and internal equity Salary Type Salary Time Type Full-Time Work Location MU - Marshall University

Qualifications

Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education Bachelor's degree or equivalent education and experience in accounting, finance, business administration, or a related field. Experience Experience in accounts payable, accounting, financial management, or related field.
Experience with Banner Finance, wvOasis, Marketplace, or similar financial systems preferred.
Experience with encumbrances, payment processing, vendor management, and financial transaction approvals preferred. Preferred Qualifications Education Experience Posting Detail Information Posting Number MU1285E Open Date 08/25/2026 Close Date Open Until Filled Yes Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor's degree or equivalent education and experience in accounting, finance, business administration, or a related field.
- Yes
- No

Required Documents