Accountant

Bell & Associates, Inc.; Livingston (NJ); On-site; USD 24,000 - 42,000; Part time

Job summary

Bell & Associates, Inc. is seeking an accounting support professional to assist across accounts payable, accounts receivable, reconciliations, and month-end close. This long-term, part-time role operates Monday/Wednesday/Friday with flexibility for schedule adjustments.

You will process vendor invoices, apply customer payments, and prepare weekly follow-ups for overdue balances, while maintaining monthly reconciliation logs and assisting with budgeting tasks.

Qualifications

• 1-3 years of accounting/bookkeeping experience.
• Hands-on experience with MRI, Sage, and AVID (or other real estate accounting systems).
• Comfortable with reconciliations and invoice processing.
• Able to work independently.
• Available part-time for the duration of the assignment.
• Able to manage linked/cross-referenced spreadsheets across multiple entities without data mixing.
• Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs.
• Formal accounting credential.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Accounts Payable: enter and code vendor invoices, batch for processing, match to PO/receipts, flag missing docs.
• Accounts Receivable: apply customer payments, process deposits, review aging, follow up on overdue balances, assist rent bill prep.
• Reconciliations: reconcile bank/credit card transactions, document exceptions, maintain logs, enter into accounting software.
• Month-End Close Support: assemble reports, prepare schedules, update accrual worksheets, daily soft closes, provide end-of-day summaries.
• Annual Budget Support: assist with pro-forma prep (revenue/expense data pulls, initial cash balances, tax & insurance inputs).
• Administrative: organize files and backup documents.

Skills

Independent work

Multitasking

Adaptability

Education

Formal accounting credential

Tools

MRI

Sage

AVID

Job description

Our client is looking for someone to provide accounting support across accounts payable, accounts receivable, reconciliations, and month-end close — clearing backlog, keeping records organized, and preparing schedules for internal review. This is a long-term part-time role M/W/F.

Key Responsibilities

Accounts Payable

• Enter and code vendor invoices via AP system, batch for processing
• Match invoices to purchase orders/receipts; flag missing documentation

Accounts Receivable

• Apply customer payments; process bank deposits and send backup for processing
• Review aging reports; prepare and complete weekly follow-up list for overdue balances.
• Assist with rent bill preparation.

Reconciliations

• Reconcile bank and credit card transactions; identify and document exceptions
• Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs
• Enter transactions into accounting software; keep records organized
• Prepare adjusting-entry recommendations (posting requires authorization)
• Maintain commission payable schedules, support filings and vendor inquiries

Month-End Close Support

• Assemble reports, prepare schedules, and update accrual worksheets
• Perform daily soft closes (A/P and cash management)
• Deliver end-of-day summary of completed work, open items, and follow-ups

Annual Budget Support

• Assist with pro-forma prep (revenue/expense data pulls, initial cash balances, tax & insurance inputs)

Administrative

• Organize supporting files and maintain a backup-documents folder

Qualifications

Must-Have

• 1-3 years of accounting/bookkeeping experience.
• Hands-on, verifiable experience with MRI, Sage, and AVID - or other real estate accounting systems
• Comfortable with reconciliations and invoice processing
• Able to work independently.
• Available part-time for the duration of the assignment
• Comfortable managing linked/cross-referenced spreadsheets across multiple entities without mixing data.
• Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs.
• Formal accounting credential.
• Ability to multitask and to adapt to changing priorities.