Accountant

Vital Materials Co., Limited; Fremont (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Vital Materials Co., Limited in Fremont, CA is seeking an Accountant to manage daily accounting operations, including AP entry, bank reconciliations, and assisting with monthly financial reporting for HQ.

You will maintain records, support internal controls, coordinate with the HQ team, and help prepare monthly statements. Requirements include a Bachelor's in accounting or related field, 2+ years in accounting, proficiency in QuickBooks and Excel, and strong attention to detail.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field.
• 2+ years of accounting experience (preferably in a manufacturing or trading company).
• Proficiency in QuickBooks, Excel, and Microsoft Office.
• Strong attention to detail, organization, and time management.
• Bilingual (English/Chinese) preferred for HQ coordination.

Responsibilities

• Record vendor bills in QuickBooks.
• Process payments and verify supporting documents.
• Reconcile bank and intercompany accounts.
• Prepare AP aging and assist month-end closing.
• Support HQ reporting and audit preparation.

Skills

Accounting experience

QuickBooks

Excel

Attention to detail

Time management

Bilingual (English/Chinese)

Education

Bachelor’s degree in accounting, Finance, or related field

Tools

QuickBooks

Microsoft Excel

MS Office

Job description

Job Description – Accountant

The accountant will be responsible for daily accounting operations, including accounts payable, bank reconciliation, and assisting with monthly financial reporting. This role ensures accurate recordkeeping, supports internal controls, and coordinates with the HQ team for reporting and documentation.

Key Responsibilities

Daily Tasks

• Record vendor bills in QuickBooks.
• Review and process payment requests and supporting documents.
• Match bills with purchase orders and receipts.
• Maintain and organize digital files for all accounting documents.
• Communicate with vendors and internal departments on invoice or payment status.

Weekly Tasks

• Prepare and update AP aging reports.
• Review open bills and pending payments for management approval.
• Update and reconcile bank transactions in QuickBooks.
• Follow up with vendors on overdue items.

Monthly Tasks

• Perform bank reconciliations and credit card reconciliations.
• Assist in month-end closing: posting journal entries, accruals, and expense allocations.
• Review and verify financial data for accuracy and completeness.
• Support preparation of monthly financial statements and reports for HQ.
• Reconcile intercompany accounts and balances.

Additional Responsibilities

• Maintain insurance records and other compliance documentation.
• Assist audit or tax document preparation as needed.
• Assist the Accounting Manager with special projects and reporting.
• Continuously identify process improvements for efficiency and accuracy.

Requirements

• Bachelor’s degree in accounting, Finance, or related field.
• 2+ years of accounting experience (preferably in a manufacturing or trading company).
• Proficiency in QuickBooks, Excel, and Microsoft Office.
• Strong attention to detail, organization, and time management.
• Bilingual (English/Chinese) preferred for HQ coordination.

Work Style

• Full-time, onsite
• Reports to: Accounting Manager