Accountant

Genesis Facility Services; Foster City (CA); On-site; USD 85,000 - 95,000; Full time

Job summary

Genesis Facility Services is looking for an Accountant to oversee complex accounting tasks and support financial operations in Foster City, California. Responsibilities include managing financial records, preparing audit reports, and ensuring compliance with regulations.

The ideal candidate will hold a Bachelor's degree, have over 5 years of related experience, and be proficient in QuickBooks. Strong analytical skills and attention to detail are essential for this role.

Qualifications

• Bachelor's degree required.
• 5+ years of bookkeeping experience and 5 years in a related industry.
• Bilingual Spanish/English speaking is a plus.

Responsibilities

• Maintaining accurate financial records.
• Preparing accounting and audit reports.
• Handling full-cycle accounts payable process.
• Managing accounts receivable functions.
• Performing daily cash management tasks.

Skills

Strong mathematical and analytical skills

Advanced MS Excel skills including VLOOKUPs and pivot tables

Hands‑on experience with accounting software packages (QuickBooks)

Strong understanding of federal, state, and local tax regulations

Thorough knowledge of basic accounting procedures

In‑depth understanding of Generally Accepted Accounting Principles (GAAP)

Excellent written and oral communication skills

Education

Bachelor of Science degree in accounting, finance, or a related field

Tools

MS Office Suite

QuickBooks

Job description

Job Title: Accountant

Location: HQ-Foster City, CA

Salary Range: $85-$95k

POSITION OVERVIEW: An Accountant is responsible for performing complex accounting needs for the company. The accountant duties include assuming a leadership role to guide accounting personnel in daily tasks, reviewing financial data to make forecasting decisions and communicating with company Executives about financial strategies.

GENERAL DUTIES AND RESPONSIBILITIES: An Accountant is responsible for a company’s financial procedures, records, and statements for compliance with laws and regulations. Specific duties include, but are not limited to, the following:

What You’ll Do

• Maintaining accurate financial records by recording and verifying numerical data, entering journal entries, and ensuring accurate account debits and credits.
• Preparing accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profit and loss statements to support financial reporting and analysis.
• Managing corporate credit card transactions, including downloading and reconciling Chase and WEX statements.
• Preparing and submitting expense reports for cardholders, ensuring accurate job cost allocation.
• Uploading Chase transactions to QuickBooks and maintaining organized financial records, pursuant to the company’s policies and procedures, to support accurate reporting and compliance.
• Handling the full-cycle accounts payable process, including managing incoming invoices by organizing them from the mailbox to designated folders.
• Setting up new vendors in QuickBooks and Box, ensuring timely follow up with invoice approvers, and accurately entering approved invoices into QuickBooks.
• Maintaining vendor records by organizing invoices into appropriate folders and ensuring smooth workflow and compliance with company standards.
• Managing accounts receivable functions, including retrieving and reconciling payment checks from the post office box and processing ACH payments in QuickBooks.
• Preparing and processing monthly recurring billings, work order billings, and supply billings to ensure accurate and timely invoicing.
• Maintaining financial records and supporting overall accounting operations by ensuring payments are properly recorded and reconciled.
• Performing daily cash management tasks, including updating cash sheets, downloading bank statements, and processing accounts payable (AP) payments.
• Handling accounts receivable (AR) by depositing payment checks and ensuring accurate recording and reconciliation of transactions.
• Supporting financial operations by maintaining accurate records and ensuring timely processing of payments.
• Performing PTO liability reconciliations in QuickBooks and ensuring accurate allocation of employee labor costs to job accounts in QuickBooks.
• Supporting financial accuracy by reconciling payroll-related expenses with job-specific allocations.
• Paperless filing of documentation in the Box application.
• Provide work order system support (Corrigo)

Required Skills / Abilities

• Strong mathematical and analytical skills.
• Proficient in MS Office Suite.
• Advanced MS Excel skills including VLOOKUPs and pivot tables.
• Hands‑on experience with accounting software packages (QuickBooks).
• Proven ability to handle multiple projects simultaneously.
• Strong understanding of federal, state, and local tax regulations.
• Thorough knowledge of basic accounting procedures.
• In‑depth understanding of Generally Accepted Accounting Principles (GAAP).
• Awareness of business trends.
• Familiarity with financial accounting statements.
• Experience with general ledger functions and the month‑end/year‑end process close.
• Accuracy and attention to detail.
• Knowledge of administrative and clerical procedures.
• Excellent written and oral communication skills.
• Understand and follow California law regarding time recording/meal breaks/rest breaks.
• Hands‑on experience with Payroll Processing and labor reporting

Education and Experience

• Bachelor of Science degree in accounting, finance, or another related field is required.
• At least five years of bookkeeping experience and five years in a related industry, or professional service industry.
• Bi‑lingual Spanish/English speaking a plus.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.