Account Specialist

Thomas J Henry Law, PLLC; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with employer matching

Gym membership

Company events

Job summary

Thomas J Henry Law, PLLC in Texas is seeking an Account Specialist to perform data entry, processing, ledger updates and budget/report preparation in a busy firm.

The role requires high attention to detail, ability to work under deadlines, maintain confidentiality and communicate professionally with all levels.

Preferred qualifications include a Bachelor's degree, proficiency with Microsoft Office, basic accounting principles, and experience with QuickBooks or CRM systems.

Qualifications

• Bachelor's degree in related field with work experience preferred.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Understanding of basic accounting principles.
• CRM experience (Salesforce) or similar.

Responsibilities

• Assist with invoices and payments.
• Manage accounts payable for multiple entities and vendors.
• Process intercompany transactions.
• Receive, verify, and submit invoices for payment approval.
• Establish and maintain vendor relationships.
• Ensure timely and accurate bill payments.
• Post transactions and perform basic accounting duties.
• Research operating and case expenses.
• Review the firm’s credit lines.
• Verify commissions payable.
• Record general journal entries and reconcile books.

Skills

Attention to detail

Customer service

Reliability

Time management

Written communication

Education

Bachelor's degree in related field

Tools

MS Office

QuickBooks

CRM (Salesforce)

Job description

Top Texas Law Firm is currently seeking an Account Specialist to join the team!

The ideal candidate will possess an eagerness to succeed in a professional office environment.

Benefits

• Medical – 80% employer contribution
• Dental, Vision, Life & other supplemental insurance
• 401K with Employer Matching (up to 4%)
• Employee Recognition Programs
• Complimentary gym membership
• Company events – to include giving back to the community

Job Summary

The Account Specialist will be responsible for data entry, processing, recording transactions, updating the ledger, assisting with audits or fact‑checking, and preparing budgets and reports. Cross training will be required to best suit the needs of the organization. A high level of attention to detail in writing is required. Must have the ability to manage deadlines with multiple priorities, work under pressure, and appropriately handle confidential information. Ability to communicate professionally with all levels of personnel in the firm. Must appreciate high volume in a fast‑paced environment.

Responsibilities

• Assist with invoices and payments.
• Manage accounts payable using accounting software and other programs.
• Handle accounts payable for separate entities and vendors.
• Process intercompany transactions.
• Receive, verify, and submit invoices for payment approval.
• Establish and maintain relationships with new, existing vendors and department heads.
• Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Process due invoices for payments.
• Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.
• Research operating and case expenses.
• Review the firm’s credit lines.
• Verify commissions payable.
• Post various transactions including deposits, transfers, expenses, and general journal entries.

Competencies

• Excellent attention to detail
• Superior customer service
• Must be dependable with an exceptional attendance record
• Effective record keeping
• Great interpersonal skills
• Professional demeanor
• Trustworthy, efficient, and organized
• Exceptional time management skills
• Excellent verbal and written communication skills

Preferred Education & Experience

• Bachelor's degree in related field with work experience preferred
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Understanding of basic accounting principles
• Proficiency with computers and bookkeeping software, strong typing skills
• Salesforce experience a plus (or other CRM)
• Experience with QuickBooks preferred
• Experience with a variety of office equipment
• Must pass criminal background check