Account Representative/Collections Billing Specialist

Law Office of Bryan Fagan; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401K with matching up to 5%

Medical Insurance

Dental insurance

Health insurance

Vision insurance

Life Insurance

Long & Short Term Disability Insurance

Job summary

Law Office of Bryan Fagan seeks an Account Representative (Billing) to be the primary contact for active clients, ensuring engagement, satisfaction, and retention. You will manage communications, resolve conflicts, and support cross-functional needs while upholding contract compliance and financial transparency.

You will work closely with the Billing department across multiple Texas offices, including Houston, and collaborate to deliver accurate client updates and milestone management.

Qualifications

• 2+ years of experience in customer service, client success, or account management.
• Strong verbal and written communication across phone, email, and text.
• Proficient in CRM and productivity tools including Clio and Google Sheets.

Responsibilities

• Serve as the dedicated liaison for active clients throughout the lifecycle of their case or engagement.
• Build and maintain relationships with clients by offering support, solutions, and timely updates.
• Conduct scheduled check-ins to assess client satisfaction and address concerns proactively.
• Meet with clients at designated stages of their case to ensure transparency, preparedness, and understanding of both legal and financial expectations.
• Engage in heavy client communication via calls, emails, texts using platforms like Clio and secure messaging tools.
• Monitor client accounts to ensure legal service delivery stays on track.
• Maintain and update financial information and milestones across Clio, Google Sheets, and internal systems.
• Document all client interactions accurately in CRM and case management systems.

Skills

Client communication

Relationship management

Multi-channel communication

Time management

Tools

Clio

Google Sheets

Internal case management

Job description

Description

The Account Representative at the Law Office of Bryan Fagan is the primary point of contact for existing clients and is responsible for ensuring high levels of engagement, satisfaction, and retention. This role demands a proactive approach to client relationship management, including regular communication, conflict resolution, upsell opportunities, and cross-functional collaboration to meet client needs. A critical focus includes ensuring contract compliance, financial accountability, and full transparency with clients during key legal milestones. An outstanding candidate will demonstrate excellent communication skills and a knack for working with numbers.

Department: Billing

Employment Type: Full Time

Location: Houston/Corporate

Reporting To: Mollie Levar

Description

The Account Representative at the Law Office of Bryan Fagan is the primary point of contact for existing clients and is responsible for ensuring high levels of engagement, satisfaction, and retention. This role demands a proactive approach to client relationship management, including regular communication, conflict resolution, upsell opportunities, and cross-functional collaboration to meet client needs. A critical focus includes ensuring contract compliance, financial accountability, and full transparency with clients during key legal milestones. An outstanding candidate will demonstrate excellent communication skills and a knack for working with numbers. The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and The Heights) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, Humble, and (3) new office arriving soon!

Key Responsibilities

Client Relationship Management

• Serve as the dedicated liaison for active clients throughout the lifecycle of their case or engagement.
• Build and maintain strong relationships with clients by offering support, solutions, and timely updates.
• Conduct scheduled check-ins to assess client satisfaction and address concerns proactively.
• Meet with clients at designated stages of their case—such as mediations, depositions, arbitrations, and trial to ensure transparency, preparedness, and understanding of both legal and financial expectations.
• Engage in heavy client communication using multiple channels, including verbal (calls and meetings), written (emails, letters), and texting, using platforms like Clio, client portals, and secure messaging tools.

Account Oversight & Communication

• Monitor all assigned client accounts to ensure legal service delivery is on track.
• Maintain and update financial information and case milestones across various platforms, including Clio, Google Sheets, and internal systems.
• Ensure accurate documentation of all client interactions in CRM and case management systems.
• Maintain high client engagement through personalized communication, case status updates, and milestone celebrations.

Skills, Knowledge and Expertise

Account Representative/Collections (Billing Department) Requirements

• 2+ years of experience in customer service, client success, or account management (preferably handling collection/client relations in legal, financial, or professional services)
• Strong verbal and written communication skills across phone, email, and text platforms
• Proficient in CRM and productivity tools including Clio, Google Sheets, and internal case management platforms
• Demonstrated ability to manage multiple accounts and prioritize effectively
• Proficient in Excel

Benefits

• 401K - with matching up to 5%!
• Medical Insurance
• Dental insurance
• Health insurance
• Vision insurance
• Life Insurance
• Long & Short Term Disability Insurance

Equal Opportunity Statement

We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.