Account Representative Collections Specialist

Law Office of Bryan Fagan; San Antonio (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

The Law Office of Bryan Fagan seeks an Account Representative Collections Specialist to serve as the primary liaison for existing clients in the Billing Department. You will manage communications, maintain financial details, and ensure transparency through legal milestones.

Ideal candidates have 2+ years in customer-facing roles and are proficient with Clio, Google Sheets, and CRM systems, delivering accurate updates and cross-functional collaboration.

Qualifications

• 2+ years of experience in customer service, client success, or account management (preferably handling collection/client relations in legal, financial, or professional services)
• Strong verbal and written communication skills across phone, email, and text platforms
• Proficient in CRM and productivity tools including Clio, Google Sheets, and internal case management platforms
• Demonstrated ability to manage multiple accounts and prioritize effectively
• Proficient in Excel

Responsibilities

• Serve as the dedicated liaison for active clients throughout the lifecycle of their case or engagement.
• Build and maintain strong relationships with clients by offering support, solutions, and timely updates.
• Conduct scheduled check-ins to assess client satisfaction and address concerns proactively.
• Meet with clients at designated stages of their case to ensure transparency, preparedness, and understanding of both legal and financial expectations.

Skills

Verbal communication

Written communication

Account management

Multitasking

Customer service

Tools

Clio

Google Sheets

Internal case management platforms

Job description

Account Representative Collections Specialist

Department: Billing

Employment Type: Full Time

Location: San Antonio

Reporting To: Mollie Levar

Description

The Account Representative at the Law Office of Bryan Fagan is the primary point of contact for existing clients and is responsible for ensuring high levels of engagement, satisfaction, and retention. This role demands a proactive approach to client relationship management, including regular communication, conflict resolution, upsell opportunities, and cross-functional collaboration to meet client needs. A critical focus includes ensuring contract compliance, financial accountability, and full transparency with clients during key legal milestones. An outstanding candidate will demonstrate excellent communication skills and a knack for working with numbers. The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks), and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble!

Key Responsibilities

Client Relationship Management

• Serve as the dedicated liaison for active clients throughout the lifecycle of their case or engagement.
• Build and maintain strong relationships with clients by offering support, solutions, and timely updates.
• Conduct scheduled check-ins to assess client satisfaction and address concerns proactively.
• Meet with clients at designated stages of their case—such as mediations, depositions, arbitrations, and trial to ensure transparency, preparedness, and understanding of both legal and financial expectations.
• Engage in heavy client communication using multiple channels, including verbal (calls and meetings), written (emails, letters), and texting, using platforms like Clio, client portals, and secure messaging tools.

Account Oversight & Communication

• Monitor all assigned client accounts to ensure legal service delivery is on track.
• Maintain and update financial information and case milestones across various platforms, including Clio, Google Sheets, and internal systems.
• Ensure accurate documentation of all client interactions in CRM and case management systems.
• Maintain high client engagement through personalized communication, case status updates, and milestone celebrations.

Skills, Knowledge and Expertise

Account Representative/Collections (Billing Department) Requirements:

• 2+ years of experience in customer service, client success, or account management (preferably handling collection/client relations in legal, financial, or professional services)
• Strong verbal and written communication skills across phone, email, and text platforms
• Proficient in CRM and productivity tools including Clio, Google Sheets, and internal case management platforms
• Demonstrated ability to manage multiple accounts and prioritize effectively
• Proficient in Excel

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• 40-hour work week
• Weekends as needed

Equal Opportunity Statement:

We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.