Account Payable Coordinator - Process & Automation

International Forest Products Llc; Foxborough (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

International Forest Products Llc is seeking an Accounts Payable Clerk to manage end-to-end processing of vendor invoices in a fast-paced environment. You will resolve discrepancies with ownership and ensure payments are properly documented.

The role requires 0–2 years of experience, strong organization, and solid Excel basics. You will support audits and contribute to process improvements while maintaining accuracy and deadlines.

Qualifications

• 0–2 years of detail-oriented experience with high-volume payables.
• Strong organizational skills to manage multiple tasks.
• Excellent verbal and written communication.
• Ability to learn quickly and work independently.
• Basic to intermediate Excel skills for reporting.

Responsibilities

• Drive end-to-end processing of vendor invoices in AP system.
• Identify and resolve AP issues with ownership.
• Prepare and process payments with proper documentation.
• Assist internal/external audits with organized records.
• Improve processes for efficiency and accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Excel basics

Independent worker

Tools

Excel

Job description

SUMMARYThis role supports the full vendor invoice and payment process with exceptional accuracy, organization, and compliance.DUTIES AND RESPONSIBILITIESDrive a highly organized, process-focused approach to the end-to-end processing of vendor invoices within the Accounts Payable system.Identify, escalate, and resolve Accounts Payable issues, demonstrating strong problem-solving skills and ownership of outcomes.Communicate effectively and professionally both internally and externally to resolve discrepancies.Prepare and process payments, ensuring accuracy and completeness of all supporting documentation with a disciplined, audit-ready mindset.Independently interpret, understand, and follow audit guidelines and internal controls, maintaining strict compliance in all day-to-day tasks.Support internal and external audit requests through organized documentation, timely responses, and clear communication.Continuously seek opportunities to refine processes, enhance efficiency, and uphold high operational standards, contributing to a culture of accountability and continuous improvement.Maintain the ability to juggle multiple priorities in a fast-paced environment while keeping accuracy, deadlines, and quality at the forefront.Demonstrate a proactive, “dig-in” mentality and help motivate team members by setting the example for reliability, initiative, and professional excellence.SKILLS AND QUALIFICATIONS0-2 years of detail-oriented experience working with high-volume payables, ideally in a process-driven or fast-paced environment.Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.Proven ability to work independently with minimal guidance, taking ownership of responsibilities and following through to completion.Basic to intermediate Excel skills, including the ability to create spreadsheets and use basic formulas to support reporting and analysis needs.Exceptional attention to detail with a strong commitment to process accuracy and data integrity.Clear, confident verbal and written communication skills with a focus on professionalism and problem resolution.A motivated, team-oriented mindset with the willingness to dig into challenges, improve processes, and contribute positively to team culture.Must have attention to detail and focused concentrationMust be able to learn new tasks and complete tasks independentlyMust be able to make timely decisions in the contact of the workflowMust possess strong organization skills, ability to multi-task and responsivenessPHYSICAL DEMANDSReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENTFast paced office environmentThe noise level in the work environment is usually quiet.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.