Account Payable Clerk

Decca Recruiting; Honolulu (HI); On-site; USD 42,000 - 64,000; Full time

Job summary

Decca Recruiting is seeking a Sysco Accounts Payable Clerk/Coordinator to support the finance department in processing vendor invoices, reconciling records, and resolving discrepancies. The role requires accuracy, multitasking, and professionalism.

Key tasks include 10-key data entry, advanced Excel, invoice processing, payment preparation, vendor communication, and audit support. An Associate's degree in Accounting or Finance is preferred.

Qualifications

• Associate's degree in Accounting or Finance preferred.
• Strong Excel and MS Office skills needed.
• Experience in accounts payable or finance support is expected.

Responsibilities

• Proficiency with 10-key data entry.
• Advanced knowledge of Microsoft Excel.
• Invoice processing: obtain, examine, code, and post invoices.

Skills

10-key data entry

Microsoft Excel

Attention to detail

Communication

Problem solving

Education

Associate's degree in Accounting or Finance

Tools

Accounting software/ERP systems

Microsoft Office

Job description

Work Schedule: 8:00 AM – 5:00 PM, Monday through Friday

Interview Format: On-site only

Position Overview

The Sysco Accounts Payable (AP) Clerk/Coordinator is a support role within the finance department responsible for ensuring timely and accurate payment of vendor invoices, reconciling financial records, and resolving discrepancies. This position requires a detail-oriented individual who can manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Proficiency with 10-key data entry
• Advanced knowledge of Microsoft Excel
• Keen attention to detail
• Invoice Processing: Obtain, examine, and appropriately code supplier invoices and supporting documentation, then post them to the accounting system.
• Payment Preparation: Schedule and prepare checks, ACH payments, or wire transfers, monitoring for discount opportunities and ensuring compliance with payment terms.
• Reconciliation & Verification: Reconcile processed work by verifying entries, comparing system reports to balances, and verifying vendor accounts against monthly statements.
• Discrepancy Resolution: Coordinate with buyers and other internal departments to resolve purchase order, contract, or invoice discrepancies and track them using a log.
• Vendor Communication: Handle all supplier AP queries and follow up promptly and professionally.
• Expense & Cost Management: Charge expenses to appropriate accounts and cost centers by analyzing invoice and expense reports. Process employee expense reports and requests for advances.
• Documentation & Filing: Maintain historical records of all invoices, reports, and receipts, often converting paper documentation to an electronic format.
• Audit Support: Assist with internal and external audits by gathering requested information and providing research.
• Process Improvement: Identify and help implement opportunities to streamline accounts payable processes and enhance efficiency.

Essential Skills and Qualifications

• Experience: Prior experience in accounts payable or a related finance support function is typically required.
• Technical Proficiency: Strong computer skills with emphasis on Microsoft Office (especially Excel) and experience with accounting software/ERP systems.
• Attention to Detail: Strong organizational skills and attention to detail are crucial for maintaining accurate financial records.
• Problem-Solving: The ability to analyze data, draw logical conclusions, and resolve complex discrepancies is essential.
• Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
• Education: An Associate's degree in Accounting or Finance is often preferred, but not always required.