Account Coordinator

Jobtailor; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Jobtailor in New York is seeking an organized Account Coordinator to support day-to-day client relationships and project management across experiential marketing campaigns. You will work with cross-functional teams to keep projects on track and deliver outstanding client experiences.

You will prepare client-facing materials, track timelines, coordinate meetings, assist with budgets and invoices, and travel as needed to support live events and activations.

Qualifications

• Experience as Account Coordinator, Project Coordinator, Marketing Coordinator, or similar client-facing role
• Experience in experiential marketing, advertising, events, or creative industries preferred
• Strong written, presentation, organisational, and communication skills
• Experience supporting client relationships or working in a client services team
• Able to manage deadlines across multiple projects
• Experience with presentations, spreadsheets, project trackers, and PM tools
• Agency experience preferred
• Experience with luxury, lifestyle, hospitality, beauty, technology, or consumer brands is a plus
• Ability to work onsite for events and travel as needed
• Highly organized and dependable

Responsibilities

• Support Account Managers in day-to-day management of client relationships and projects
• Participate in client meetings, internal meetings, brainstorms, project briefings, and status calls
• Prepare meeting agendas, presentations, status documents, and client-facing materials
• Take meeting notes and distribute recaps, action items, responsibilities, and next steps
• Coordinate projects from initial brief through planning, production, execution, and wrap
• Track timelines, milestones, deliverables, approvals, and outstanding action items
• Coordinate with Strategy, Creative, Production, and other internal teams
• Manage client feedback and communicate updates to internal teams
• Identify and proactively flag timing, communication, or deliverable issues
• Create and maintain project documentation, files, folders, templates, and trackers
• Coordinate calendars, meetings, presentations, and internal reviews
• Assist with estimates, purchase orders, invoices, budget trackers, and financial documentation
• Support project wrap-up, reporting, case studies, and client recaps
• Support onsite event execution and client experience during live events and activations
• Travel as needed for client projects and activations

Skills

Client Relationship Management

Project Coordination

Experiential Marketing

Communication

Presentation Skills

Attention to Detail

Collaboration

Tools

Project Management Tools

Spreadsheets

Presentation Software

Job description

• Support Account Managers in the day-to-day management of client relationships and projects
• Participate in client meetings, internal meetings, brainstorms, project briefings, and status calls
• Prepare meeting agendas, presentations, status documents, and client-facing materials
• Take meeting notes and distribute recaps, action items, responsibilities, and next steps
• Coordinate projects from initial brief through planning, production, execution, and wrap
• Track timelines, milestones, deliverables, approvals, and outstanding action items
• Coordinate with Strategy, Creative, Production, and other internal teams
• Manage client feedback and communicate updates to internal teams
• Identify and proactively flag timing, communication, or deliverable issues
• Create and maintain project documentation, files, folders, templates, and trackers
• Coordinate calendars, meetings, presentations, and internal reviews
• Assist with estimates, purchase orders, invoices, budget trackers, and financial documentation
• Support project wrap-up, reporting, case studies, and client recaps
• Support onsite event execution and client experience during live events and activations
• Travel as needed for client projects and activations

Requirements

• Prior experience as an Account Coordinator, Project Coordinator, Marketing Coordinator, or similar client-facing or project-based role
• Experience in experiential marketing, advertising, events, communications, hospitality, or another creative industry preferred
• Strong written, presentation, organisational, and communication skills
• Experience supporting client relationships or working as part of a client services team
• Strong attention to detail and ability to manage deadlines across multiple projects
• Comfortable working with presentations, spreadsheets, project trackers, and collaborative project management tools
• Agency experience preferred
• Experience with luxury, lifestyle, hospitality, beauty, technology, or consumer brands is a plus
• Ability to work onsite for events and travel as needed
• Highly organized, detail-oriented, and dependable
• Able to manage multiple projects, deadlines, and competing priorities
• Proactive, self-motivated, collaborative, resourceful, and solutions-oriented
• Comfortable interacting professionally with clients and senior internal team members
• Able to take direction, ask questions, flag issues, and adapt as project needs evolve
• Strong judgment and accuracy in client-facing communication
• Interest in experiential marketing and growth within an Account Management career path

Core Competencies

Demonstrates strong organizational and communication skills while managing client relationships and project coordination. Proficient in preparing client-facing materials and tracking project timelines and deliverables across multiple projects.

Highest-signal resume keywords

• Client Relationship Management
• Project Coordination
• Experiential Marketing
• Presentation Development
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Project Management
• Budget Tracking
• Meeting Coordination
• Document Preparation
• Timeline Tracking

Soft Skills

• Strong Communication
• Organizational Skills
• Proactive Problem Solving
• Collaboration
• Dependability

Industry Keywords

• Experiential Marketing
• Advertising
• Client Services
• Hospitality
• Creative Industry

Tools & Technologies

• Project Management Tools
• Spreadsheets
• Presentation Software