Account Coordinator

Talentrust; Las Vegas (NV); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Generous PTO

Job summary

Alternative Management is hiring an Account Coordinator for Las Vegas, NV. You will support association clients with meeting coordination, event registration, and member communications.

The role requires proficiency with Excel/Word, Outlook, and event-management tools. You will manage multiple tasks, handle on-site registration, and help prepare reports and emails for members.

Qualifications

• Microsoft Excel and Word proficiency at an intermediate level.
• Experience with email campaigns and event communications.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to lift and transport materials up to 50 lbs.
• Strong attention to accuracy and thoroughness.

Responsibilities

• Coordinating and arranging committee meetings, preparing agendas, reserving facilities, sending reminders, taking notes and preparing reports.
• Preparing and scheduling email blasts for member alerts, newsletters and events.
• Responding to inquiries about membership and events.
• Processing membership applications and updating databases.
• Preparing registration reports for onsite registration.
• Registering for events such as galas, golf tournaments, and mixers.
• Correspondence with clients to obtain attendee names for events.
• Transporting materials to event venues and handling onsite registration.
• Preparing reconciliation reports for event attendance.
• Other administrative duties as needed.

Skills

Excel

Word

Word merge

Outlook

Wild Apricot

Prioritization

Communication

Physical capability (lift 50 lbs)

Attention to detail

Tools

Wild Apricot/Event management system

Job description

Title: Account Coordinator

Company: Alternative Management

Location: Las Vegas, NV

Compensation: Starts at $20-22/hr, based on experience

Alternative Management has more than 35 years’ experience as an association management company, providing management and administrative support to trade associations and professional non-profit organizations. Led by founder Katrina Bruce, the team at Alternative Management is composed of experienced professionals with a host of diverse skills and expertise. With a focus on the unique missions of their clients, this versatile team builds relationships while offering an extensive list of services and support to the leadership teams of non-profit associations.

Our mission is to assist volunteer leaders and members in accomplishing the goals of their association, to do so in a timely manner, and with a positive attitude. Alternative Management is a company with a record of long-term success who values the relationships they have built.

Job Description

Account Coordinator

General scope of responsibilities will include, but are not limited to:

• Coordinating and arranging committee meetings, preparing the agendas for the meetings, reserving facilities, sending reminders, taking notes and preparing reports and action items.
• Preparing and scheduling email blasts for member alerts, newsletters and to promote events.
• Responding to inquiries about client membership and events.
• Processing membership applications and updating membership databases.
• Preparing registration reports for onsite registration.
• Registering for events such as annual galas, golf tournaments, monthly breakfast and lunch programs, and routine mixers.
• Correspondence with clients to obtain attendee names for events.
• Transporting registration materials to event venue, organizing, and handling onsite registration.
• Preparing reconciliation reports for event attendance.
• Other administrative duties assigned, such as filing, photocopying, and collating, running errands, and reception when needed.

Skills Required

• Microsoft Excel — intermediate level
• Microsoft Word — intermediate level
• Creating and formatting Word merge documents
• Microsoft Outlook
• Ability to learn Wild Apricot database and event management systems.
• Ability to prioritize and manage multiple tasks throughout the day.
• Ability to clearly communicate through email and verbal communication.
• Ability to lift and carry up to 50 lbs, transport materials to / from events in own vehicle.
• Demonstrates accuracy and thoroughness.

Hours

• Standard work schedule is 8:00 am — 5:00 pm Monday through Friday with 1-hour lunch break. Event times vary throughout the year.
• Expected to work as necessary for event preparation in the days leading to an event, including after 5:00 pm. Overtime compensation will be approved if an early out is not available in a given week.
• Breakfast meetings require onsite attendance at 6:15 am.
• Mixers may have end time as late as 8:00 pm
• Annual Awards and Holiday dinner programs may be on a Friday or Saturday evening, until 10pm.
• Golf Tournament hours start at 6:00 am.

Compensation

• This position offers compensation starting at $20-22/hr, provides 100% of the employee premium for health insurance, paid holidays, and generous PTO benefits.