Account Clerk - Accounts Payable, Auditor

Madison County; Edwardsville (IL); On-site; USD 24,000 - 34,000; Full time

Job summary

Madison County is seeking an Account Clerk - Accounts Payable, Auditor to maintain and organize vendor invoices, process payments, and ensure accurate posting to the general ledger. The role supports departments in matching invoices with approved resolutions and grant funds, while maintaining meticulous records and timely communication on payment status.

The position requires a high school diploma or equivalent and at least one year of related experience, with bookkeeping experience preferred.

Qualifications

• High school diploma or equivalent required.
• One year of related work experience required.
• Some bookkeeping/accounting experience preferred.
• Ability to handle vendor invoices and general ledger documents.

Responsibilities

• Maintain vendor invoice files (paper and electronic).
• Process and review invoices for payments.
• Enter invoice details into batches (invoice number, date, description, amount, GL account, 1099 as needed).
• File, scan, and digitize general ledger documents as needed.
• Track invoices from Community Development to ensure payments within approved resolutions and grant amounts.
• Monitor approved vendors per resolutions to ensure compliance.
• Communicate with departments regarding discrepancies before check issuance.
• Compare current vs ageing reports to determine paid invoices.
• Provide proof of payments and follow up on missing check images.

Skills

Bookkeeping experience

Education

High School Diploma or equivalent

Job description

Account Clerk - Accounts Payable, Auditor# Account Clerk - Accounts Payable, AuditorMadison County Administration Building - Edwardsville, IL 62025## OverviewSalary Range$21.23 - $21.23 HourlyPosition TypeFull TimeJob ShiftDayCategoryAFSCME## Description*Madison County Government offers a competitive compensation package including:** *Competitive wages on a step plan with guaranteed increases based on years of service.** *Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.** *Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.** *Eight-hour workday, which includes a one hour, paid lunch.** *14 paid holidays.** *Employee Assistance Program.** *Life Insurance and Supplemental Accident & Critical Illness coverage.** *Paid time off in the form of Vacation, Sick, and Personal days that begin accruing day one.** *You may be eligible for Public Service Student Loan Forgiveness (PSLF)***Summary of Position**Responsible for maintenance of vendor invoice files in paper and electronic format and assisting with processing and reviewing invoices (payments due) incurred by the County and its departments as needed for monthly expenditures.**Examples of Duties and Responsibilities**1. Files quick claim and board paid invoices2. Scans and uploads quick claims and board paid invoices into an electronic format for archives3. Assists in keying invoices in batches including the following information; invoice number, invoice date, description, amount, general ledger account number for County funds and departments being charged, and 1099 information as needed4. Assists in filing, scanning and digitizing general ledger documents as needed5. Tracks invoices submitted by Community Development to ensure payments within approved resolutions and grant amounts6. Keeps track of approved vendors on resolutions to ensure Community Development only uses the vendors that have been approved7. Communicates with other departments regarding mathematical errors, discrepancies, and required paperwork per County policies prior to check issuance8. Compare current and previously keyed invoices with ageing reports sent by vendors to update which invoices have been paid9. Provides proof of payments to other departments including statements and check images upon request, informs department of payment status when the payment has not yet settled, and performs follow-up on missing check images when settled10. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above**Minimum Qualifications**A high school diploma or equivalent and one (1) year related work experience are required. Some bookkeeping/ accounting experience preferred.**Physical Requirements**The employee may be required to walk or move up to 200 feet from the primary desk. The employee is occasionally required to stand and stoop, kneel or crouch. The employee may occasionally lift and/or move up to 25 pounds.## QualificationsThis description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.Equal Opportunity EmployerClosing Date: November 4, 2026 or Until FilledIf you prefer to submit a paper application, please submit to: Jennifer Zoelzer at [e-mail] or by mail to Jennifer Zoelzer, 157 N. Main Street, Suite 382, Edwardsville, IL 62025Visit http://www.co.madison.il.us/jobs for paper application and full posting.Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities