Account Clerk - Accounts Payable, Auditor

Madison-County-Government; Edwardsville (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

IMRF pension

Eight-hour workday with paid lunch

14 paid holidays

Employee Assistance Program

Life Insurance

Supplemental Accident & Critical Illl

Job summary

Madison County Government is seeking an accounts payable assistant to maintain vendor invoice files and assist with processing invoices for monthly expenditures. The role requires attention to detail, accurate data entry, and collaboration with county departments to ensure timely payments.

Responsibilities include scanning, filing, and digitizing invoices, tracking ageing reports, and providing proof of payments upon request.

Qualifications

• High school diploma or equivalent is required.
• One year of related work experience is required.
• Some bookkeeping/accounting experience is preferred.

Responsibilities

• Maintain vendor invoice files in paper and electronic format and assist with processing invoices incurred by the County and its departments.
• Key in invoices in batches with invoice number, date, description, amount, general ledger account number, and 1099 information as needed.

Skills

Attention to detail

Organizational skills

Communication

Education

High school diploma or equivalent

Tools

Excel

Accounting software

Job description

Madison County Government offers a competitive compensation package including:Competitive wages on a step plan with guaranteed increases based on years of service.Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.Eight-hour workday, which includes a one hour, paid lunch.14 paid holidays.Employee Assistance Program.Life Insurance and Supplemental Accident & Critical Illness coverage.Paid time off in the form of Vacation, Sick, and Personal days that begin accruing day one.You may be eligible for Public Service Student Loan Forgiveness (PSLF)Summary of PositionResponsible for maintenance of vendor invoice files in paper and electronic format and assisting with processing and reviewing invoices (payments due) incurred by the County and its departments as needed for monthly expenditures.Examples of Duties and ResponsibilitiesFiles quick claim and board paid invoicesScans and uploads quick claims and board paid invoices into an electronic format for archivesAssists in keying invoices in batches including the following information; invoice number, invoice date, description, amount, general ledger account number for County funds and departments being charged, and 1099 information as neededAssists in filing, scanning and digitizing general ledger documents as neededTracks invoices submitted by Community Development to ensure payments within approved resolutions and grant amountsKeeps track of approved vendors on resolutions to ensure Community Development only uses the vendors that have been approvedCommunicates with other departments regarding mathematical errors, discrepancies, and required paperwork per County policies prior to check issuanceCompare current and previously keyed invoices with ageing reports sent by vendors to update which invoices have been paidProvides proof of payments to other departments including statements and check images upon request, informs department of payment status when the payment has not yet settled, and performs follow-up on missing check images when settledPerforms other duties as required or assigned which are reasonably within the scope of the duties enumerated aboveMinimum QualificationsA high school diploma or equivalent and one (1) year related work experience are required. Some bookkeeping/ accounting experience preferred.Physical RequirementsThe employee may be required to walk or move up to 200 feet from the primary desk. The employee is occasionally required to stand and stoop, kneel or crouch. The employee may occasionally lift and/or move up to 25 pounds.This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.Equal Opportunity EmployerClosing Date: November 4, 2026 or Until FilledIf you prefer to submit a paper application, please submit to:Jennifer Zoelzer at [e-mail] or by mail to Jennifer Zoelzer, 157 N. Main Street, Suite 382, Edwardsville, IL 62025Visit http://www.co.madison.il.us/jobs for paper application and full posting.Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities