Accounts Payable Specialist

Pennington County; South Dakota; On-site; USD 45,000 - 65,000; Full time

Job summary

Pennington County seeks an Accounts Payable Specialist to audit and reconcile invoices and to manage all payment transactions for the county. The role includes ensuring proper expenditure coding, processing disbursements, assembling voucher packages for Board approval, and maintaining the general ledger per the County Accounting Manual.

The position requires an associate degree in accounting with 3+ years of experience; a bachelor’s degree is preferred, along with knowledge of governmental

Qualifications

• Associate’s degree in accounting and 3+ years of accounting experience.
• Bachelor’s degree in accounting or related field preferred.
• Working knowledge of governmental and fund accounting.

Responsibilities

• Audit vouchers/invoices from all departments for proper expenditure coding.
• Process disbursements including juror payments and tax disbursements.
• Assemble voucher packages for Board approval and process payments (check/ACH).
• Analyze budget reports with departments to prepare budget supplements.
• Prepare annual 1099 reporting per IRS regulations.
• Maintain general ledger chart of accounts and accounting software access.
• Support election processes by providing information and data as needed.
• Maintain compliance with County policies and procedures.

Education

Associate’s degree in accounting

Bachelor’s degree preferred

Governmental / fund accounting knowledge

Equivalent combination of education and experience

Microsoft Office proficiency

Tools

Microsoft Office

Accounting software

Job description

The Accounts Payable Specialist is tasked with overseeing all other county departments when it comes to auditing and reconciling invoices and processing all transactions for payment.

• Audit vouchers/invoices that are submitted by all departments to ensure they are charged to the proper expenditure line item so they are reported correctly on the annual financial statements.
• Process all disbursements of juror payments, overpayments and refunds and the disbursement of all tax dollars to taxing entities.
• Assembles voucher packages for Board approval and processes payments via check and ACH.
• Analyze budget reports and work with departments to prepare and process budget supplements.
• Prepare annual 1099 reporting per IRS regulations.
• Maintain user setup and permissions in the financial accounting software.
• Maintain the general ledger chart of accounts expenditure numbers and create new numbers as needed following guidance of the County Accounting Manual to ensure that all expenditures are properly reported on the annual financial report.
• Support election processes by providing information to the general public, processing data and information with the voter registration system and assisting during elections as needed.
• Perform related duties as assigned by supervisor
• Maintain compliance with all County policies and procedures

This position specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Education and/or Experience Required:

• Associate’s degree in accounting or related field plus three years of progressively responsible professional accounting work.
• Bachelor’s degree in accounting, business administration or related field preferred.
• Working knowledge of the principles and practices common to governmental and fund accounting.
• Equivalent combination of education and experience will be considered.
• Ability to operate standard office equipment and computers with working knowledge of Microsoft Office.

Physical Requirements:

• Ability to safely and successfully perform the essential position functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards
• This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.
• Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance.
• Must be able to communicate clearly and effectively on telephone, in-person and in writing.

Working Environment:

• Most work is performed indoors in an office where noise and interruptions often occur.
• Overtime hours may be required to meet deadlines, especially during year-end and during election cycles.
• Some travel may be required for training and delivering of supplies to polling locations.
• Occasional work in warehouse like setting for the purpose of loading election supplies.