Account Assistant

Middlesex County, New Jersey; New Brunswick (NJ); On-site; USD 45,000 - 51,000; Full time

Job summary

Middlesex County in New Brunswick, NJ, seeks an Account Assistant (Account Clerk) to support fiscal grant functions and collaborate with staff and grantees.

Responsibilities include establishing and amending county and state grants, budgeting for about 65 programs, preparing quarterly reports, and assisting auditors. Bachelor’s degree with 15 accounting credits is required; starting pay ranges from $45,000 to $51,000 per year, with competitive benefits.

Qualifications

• Bachelor's degree with 15 accounting credits minimum; accounting degree a plus.
• Experience in accounting, finance, or related field.
• Familiarity with accounting software.

Responsibilities

• Establish and amend County budgets for all Office grants.
• Establish and amend all State Office grants (Area Plan Contract, Respite, PASP and SHIP).
• Create and revise budgets for approximately 65 programs.
• Responsible for quarterly State reports for 4 grants.
• Work with auditors on a bi-annual basis.
• Maintain essential records and develop descriptive reports.

Skills

Accounting knowledge

Attention to detail

Education

Bachelor's degree with 15 accounting credits

Tools

Accounting software

Job description

Overview

Title: Account Assistant

Civil Service Title: Account Clerk

Office: Aging & Disabled Services

Reports To: Division Manager, Fiscal Management

Schedule: Monday-Friday 8:30am-4:15pm

Location: New Brunswick, NJ

The Account Assistant supports fiscal grant functions as assigned and supports working in cooperation with Office staff, other county staff and grantees.

Responsibilities

• Establish and amend County budgets for all Office grants.
• Establish and amend all State Office grants (Area Plan Contract, Respite, PASP and SHIP).
• Create and revise budgets as needed for approximately 65 programs.
• Responsible for quarterly State reports for 4 grants.
• Work with auditors on a bi-annual basis.
• Cross trained in different responsibilities with the Fiscal Division
• Required to learn to utilize various computer programs: State database, SAGE, Finance Enterprise, Minute Traq, DocuSign, Word and Excel for example.
• Ability to provide advice and technical assistance
• Maintains the essential records and files
• Ability to write descriptive reports using proper style and format.
• Ability to orally express oneself clearly and concisely, imparting information, answering questions and explaining activities and/or directions in a manner appropriate for listeners.
• Ability to develop written communication material to convey information concerning a range of subject related to the agency's progress.
• Ability to carry out recurring assignments independently and in accord with established procedures, policies and previous experience.
• Ability to develop and maintain effective working relations with supervisors, coworkers and grantees.
• Clerical Responsibilities, as needed
• Works to promote a healthy work environment.

Qualifications

• Bachelor's degree with 15 accounting credits at a minimum. Accounting degree a plus.
• Previous experience in accounting, finance, or related field.
• Familiarity with accounting software.

The anticipated starting base pay for this position is:

• $45,000 - $51,000 per year, depending on experience and qualifications.

Benefits: Build your future while helping shape the future of your community. At Middlesex County, we're committed to supporting our employees with competitive benefits and a workplace that values well-being and balance. Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.