Account Assistant

Middlesex County; New Brunswick (NJ); On-site; USD 45,000 - 51,000; Full time

Benefits offered by this job

Competitive benefits

Pension plan

Health and dental insurance

On-site wellness coaches

Job summary

The Account Assistant position in New Brunswick, NJ supports fiscal grant functions and collaborates with Office staff, other county staff and grantees to ensure accurate budgeting, reporting, and controls.

Responsibilities include establishing and amending budgets for approximately 65 programs, preparing quarterly state reports for multiple grants, coordinating with auditors, and learning various computer systems used by the division.

Qualifications

• Bachelor’s degree with 15 accounting credits minimum.
• Previous experience in accounting, finance, or related field.
• Familiarity with accounting software.

Responsibilities

• Establish and amend County budgets for all Office grants.
• Establish and amend all State Office grants (Area Plan Contract, Respite, PASP and SHIP).
• Create and revise budgets for approximately 65 programs.
• Responsible for quarterly State reports for 4 grants.
• Work with auditors on a bi-annual basis.
• Cross trained in different responsibilities with the Fiscal Division.
• Learn to utilize various computer programs (State database, SAGE, Finance Enterprise, Minute Traq, DocuSign, Word and Excel).
• Provide advice and technical assistance.
• Maintain essential records and files.
• Write descriptive reports with proper style and format.
• Clearly and concisely express information to listeners.
• Develop written materials conveying information about agency progress.
• Carry out recurring assignments independently per procedures and experience.
• Develop and maintain effective working relations with supervisors, coworkers and grantees.
• Clerical responsibilities as needed.
• Promote a healthy work environment.

Education

Bachelor’s degree with 15 accounting credits

Previous experience in accounting, finance, or related field

Familiarity with accounting software

Job description

Overview

Title: Account Assistant

Civil Service Title: Account Clerk

Office: Aging & Disabled Services

Reports To: Division Manager, Fiscal Management

Schedule: Monday-Friday 8:30am-4:15pm

Location: New Brunswick, NJ

The Account Assistant supports fiscal grant functions as assigned and supports working in cooperation with Office staff, other county staff and grantees.

Responsibilities

• Establish and amend County budgets for all Office grants.
• Establish and amend all State Office grants (Area Plan Contract, Respite, PASP and SHIP).
• Create and revise budgets as needed for approximately 65 programs.
• Responsible for quarterly State reports for 4 grants.
• Work with auditors on a bi-annual basis.
• Cross trained in different responsibilities with the Fiscal Division
• Required to learn to utilize various computer programs: State database, SAGE, Finance Enterprise, Minute Traq, DocuSign, Word and Excel for example.
• Ability to provide advice and technical assistance
• Maintains the essential records and files
• Ability to write descriptive reports using proper style and format.
• Ability to orally express oneself clearly and concisely, imparting information, answering questions and explaining activities and/or directions in a manner appropriate for listeners.
• Ability to develop written communication material to convey information concerning a range of subject related to the agency’s progress.
• Ability to carry out recurring assignments independently and in accord with established procedures, policies and previous experience.
• Ability to develop and maintain effective working relations with supervisors, coworkers and grantees.
• Clerical Responsibilities, as needed
• Works to promote a healthy work environment.

Qualifications

• Bachelor’s degree with 15 accounting credits at a minimum. Accounting degree a plus.
• Previous experience in accounting, finance, or related field.
• Familiarity with accounting software.

The anticipated starting base pay for this position is:

• $45,000 - $51,000 per year, depending on experience and qualifications.

Benefits:Build your future while helping shape the future of your community. At Middlesex County, we’re committed to supporting our employees with competitive benefits and a workplace that values well-being and balance. Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

Join Middlesex County

Are you looking for a career that fits your interests and allows you to help your community? Middlesex County has opportunities for people with talent and drive!

Our 2,000+ employees work together to provide the services and support that make Middlesex County one of the healthiest, safest, and sustainable places to live work and play. We’re preparing for the future today with our Destination 2040 plan to help local businesses and residents grow and adapt to a continuously changing world.

You can build your own future while helping to build the future of your community. With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need. The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Middlesex County is the most diverse county in New Jersey, and our employees reflect the dynamic energy of the County. We have locations throughout the County, from our downtown New Brunswick offices to our healthcare facilities to our parks system. No matter your interests and skills, there’s a place for you in Middlesex County. Build your career and your community –

For more information, visit middlesexcountynj.gov and find us onFacebookandInstagram.

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.