Accont Receivable Specialist

SupplyLogic; Fort Worth (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Paycom - ATS is seeking an accounting professional to process billing and cash receipts, ensuring invoices are properly approved and vouchered. Responsibilities include handling Bill As Ship and Customer Owned billing, posting cash receipts, and reconciling freight charges.

The role requires data entry experience, proficiency in MS Excel, and strong attention to detail to support month-end close activities and internal controls.

Qualifications

• 2+ years data entry experience
• Experience with MS Office, especially Excel
• Ability to work from Excel worksheets into a DOS-based system
• Strong customer service skills, written and verbal
• Good math, grammar, and problem solving skills

Responsibilities

• Process all types of billing, including Bill As Ship and Customer Owned.
• Review vendor invoices and postings to ensure accurate billings and vouchered orders.
• Post daily cash receipts from EFT, lockbox, checks, and PayApp.
• Verify freight charges and reconcile with vendor invoices.
• Assist Accounts Payable and AR as needed during month-end close.
• Communicate billing issues with CSCs to resolve discrepancies.
• Prepare postage and outbound mail invoices and manage discrepancy billing.

Skills

Data entry

MS Office

Excel

Customer service

Attention to detail

Multi-tasking

Education

Accounting/AR experience

Tools

DOS-based inventory software

QuickBooks

Print Star

Job description

JOB SUMMARY - The main focus of this position is to process billing and cash receipts. Provide continued positive client and internal CSC relationships and to follow AR, Billing, and Cash Receipts internal control procedures. Also, this position is responsible for ensuring job orders are processed accurately only for properly approved and vouchered vendor invoices or shipments, via various billing methods including but not limited to POD direct shipments, Customer Owned Inventory Receipts and Client Requisitions, and Bill as Ship Inventory Receipts and Client Requisitions.ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Processes all types of billing – both Bill As Ship and Customer owned. This includes billing purchase orders from vendor spreadsheets, vendor invoices and requests to close for customer owned material being received into our warehouse.Freight – verify freight charges by reviewing vendor invoice to determine if there are additional charges, i.e. truck charges, not listed on vendor invoiceGross Profit – analyze gross profit to verify that job is billing properlyCompleting the Batch Balancing Report to verify the accuracy of the accounts payable vs. PO received.Inventory Control Transactions related to BAS ordersPostage transactions – verifying postage log/useCommunicates with CSR’s with any billing problems to eliminate discrepancy billingProcess discrepancy billing on a daily basisProcess outgoing mail – invoicing & discrepancy billing both in-house and outer-officeResearch A/P, I/C to help correct any problem ordersAssist Accounts Payable Department if neededDelivery ticket billing – both manual and through shipping moduleCash Receipts – posting daily deposits from EFT, lockbox, live checks, PayApp deposits. Posted either manually or through the cash receipts gatewayPosting X money – posting on-account x money after X orders billCredit/RebillsNegative Delivery TicketsProcessing Invoicing Gateway – both CIG(shipping module) and CIG Plus (vendor spreadsheets)Processing Inbound Freight ModuleWMC accounting functions, including AP, AR, postage reconciliation using QuickBooks and Print Star.Various Adhoc projects as assignedQUALIFICATIONS and SKILLSMust have at least 2 years data entry experienceExperience working with Microsoft Office, especially ExcelAbility to work from Excel generated worksheets entering data into a DOS based print inventory software programExceptional customer service skills, both interpersonally and through written correspondenceAbility to meet important deadlines, including the ability to work overtime as needed especially during monthly closingMust possess good math skills, grammar, spelling and problem solving skills with the ability to work independentlyAbility to multi-taskGood organizational skillsEDUCATIONSome Accounts Receivable or Accounting experience preferred.UNPLANNED ACTIVITIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.