Access Specialist (Therapy Services)

Nemours-Children; Wilmington (DE); On-site; USD 38,000 - 48,000; Full time

Job summary

Nemours Children's Health in Wilmington, Delaware is seeking an Access Specialist (Therapy Services) to coordinate scheduling and patient access for therapy services. You will verify demographics, insurance, and financial obligations while providing superior customer service to patients and providers.

The role requires strong call-center/customer service background, accurate data entry in the EMR, and collaboration with therapy program managers to meet access needs and timeliness.

Qualifications

• High School Diploma required.
• Minimum of three years experience.
• Customer service and call center experience required; NAHAM CHAA preferred.

Responsibilities

• Answer calls promptly to schedule appointments and follow up as needed.
• Verify insurance eligibility and registrations in the EMR system.
• Inform patients of financial responsibilities and collect payments when possible.
• Coordinate with program managers and clinics to ensure timely scheduling and documentation.
• Educate callers on appointment preparation and required documentation.

Skills

Customer service

Call center

Healthcare experience

Education

High School Diploma

Job description

Nemours Children's Health is seeking an Access Specialist (Therapy Services) to join our team in Wilmington, Delaware.

The Therapy Access Specialist communicates with patients/providers via telephone to ensure accurate, prompt and courteous scheduling of therapy appointments according to established guidelines. This position is responsible for obtaining and entering accurate demographic and insurance information for all encounters. The Therapy Access Specialist is required to discuss financial obligations with patient families and collect when appropriate. The Therapy Access Specialist is responsible for monitoring registration and insurance related items that fall into patient work queues to ensure timely claim filing. This role works collaboratively with program managers and supervisors to ensure all patients’ access needs are met. The Therapy Access Specialist is required to provide superior customer service to both internal and external customers, and represent Nemours in a positive, professional manner. They are responsible for demonstrating a commitment to service, organization values, and professionalism through appropriate conduct and demeanor at all times.

• Promptly answers incoming calls to schedule appointment for patients; makes outbound calls when follow-up is needed.
• Provide a smooth transition for all internal and external customers by utilizing excellent customer service skills and effective communication.
• Ensures efficient processing and documentation of all information required for insurance verification, registration and billing in the Electronic Medical Record (EMR) system.
• Schedule patient appointment according to established division guidelines and communicate updates and barriers in a timely manner.
• Ensure urgent diagnosis and appointments are handled with priority and escalation processes are utilized when necessary.
• Verify insurance eligibility and authorizations utilizing the available resource tools.
• Utilize the Managed Care Manual to verify participating insurances and their requirements.
• Inform the caller of their financial responsibility that is due at the time of service/offer to collect in advance at the time of scheduling and ensure accurate daily cash reconciliation.
• Adhere to the authorization process by informing the caller that an authorization is needed (if applicable) at the time the appointment is made.
• Refer patients to the Financial Advocates if financial assistance is needed.
• Educate the callers on the preparation for the appointment or requirements needed to ensure a productive visit.
• Accurately notate the patient’s accounts to communicate pertinent information to clinic, registration, authorization, family financial, and billing departments.

Job Requirements

• High School Diploma required.
• Minimum of three (3) years experience required.
• Customer Service experience required.
• Call center experience preferred. Front end healthcare experience preferred.
• NAHAM Certification-CHAA preferred.

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