Academic Technical Assistant

CHESS; Albuquerque (NM); On-site; USD 22,000 - 28,000; Full time

Job summary

Central New Mexico Community College is seeking an Academic Technical Assistant to support faculty, researchers, and students in an academic setting. You will organize schedules, coordinate meetings, and manage documentation to ensure smooth administrative operation.

The role involves processing faculty course loads and compensation in Workday, auditing entries for accuracy, and coordinating with CHSS Payroll and Human Resources.

Qualifications

• Experience with administrative or office support preferred.
• Familiarity with budgeting, purchasing or financial tasks is a plus.
• Proficiency in Microsoft Office suite and common office technology.

Responsibilities

• Enter faculty course loads and compensation data into Workday and verify accuracy.
• Process department-approved course releases and project compensations with proper documentation.
• Monitor and audit faculty leave requests and verify schedules against leave records.
• Track hours for part-time faculty and process One-Time payments for substitutes.
• Coordinate accounting activities, prepare internal reports, and monitor invoices.
• Maintain inventory processes for the school and support department operations.
• Provide administrative support including minutes, correspondence, and data research.
• Serve as primary contact for faculty communication and assist with travel and catalog processes.

Education

Associates degree

High school diploma or equivalent

Tools

Workday

Microsoft Office

Job description

Compensation:

$16.20-$20.24

CompensationType:

Hourly

Employment Type:

Regular

Grade:

NE03

Position Summary

The Academic Technical Assistant provides support and assistance to faculty members, researchers, and students in an academic setting at CNM. This position assists with technical tasks providing administrative support, such as organizing schedules, coordinating meetings, and managing documentation. The Academic Technical Assistant plays a crucial role in facilitating the smooth operation of academic schools administrative functions promoting a conducive learning environment. This position involves processing faculty course loads and compensation in Workday, auditing entries for accuracy, and collaborating with Human Resources, CNM Payroll, and CHSS Payroll. Additionally, the role entails processing faculty course releases and project compensations, monitoring faculty leave requests, and managing One-Time Payments for substitute assignments and supplemental pay

Duties & Responsibilities

• Ensures enter faculty course loads and compensation data into Workday, ensuring accuracy and generating Period Activity Pay (PAP).
• Processes department-approved course releases and project compensations, including collecting official agreements and tracking project outcomes.
• Monitors and audits faculty leave requests, verifies course schedules and office hours against leave requests before submission to supervisors. Tracks hours for part-time faculty and processes One-Time
• Payments for substitute assignments and supplemental pay.
• Coordinates accounting activities, prepares internal reports, participates in budget planning, and monitors department purchases, costs, and invoices.
• Maintains inventory processes and procedures for the school.
• Provides administrative support to department administration, faculty, and students, including customer service, composing minutes and correspondence, data research, record-keeping, supply ordering, and purchasing.
• Serves as the primary point of contact for faculty communication, updates program accreditation information, tracks employee professional/educational development, coordinates department travel, and organizes department catalog processes.
• Serves as backup for the reception desk and provides coverage in the absence of other staff members.
• Performs other related administrative duties as assigned by department leadership.

Minimum Qualifications:

• Associates degree

OR

• High school diploma or equivalent

AND

• Up to two (2) years of related experience

Preferences:

• Experience providing administrative or office support in a professional setting
• Experience with purchasing, budget tracking or other financial administrative tasks
• Proficiency with Microsoft Office applications and common office technology
• Customer service experience

Best Consideration Date/Posting Close Date: 11/25/2026

This position will support Public Safety

EEO STATEMENT:

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.