Academic Services Analyst

Palm Beach State College; United States; Hybrid; USD 40,000 - 49,000; Full time

Benefits offered by this job

Potential remote or hybrid oppurtunies

Job summary

Palm Beach State College is seeking an Academic Services Analyst to gather, review, and process curriculum data, course information, and fee information, ensuring accuracy and compliance with College policies and state requirements.

The role collaborates with internal and external stakeholders, maintains the course archive and CLO database, and supports reporting, training, and end-user testing in an integrated systems environment.

Qualifications

• Bachelor’s degree in a related field.
• One year of related experience.
• Strong written and verbal communication skills.
• Excellent attention to detail with time and task management.

Responsibilities

• Creates, revises, and deletes course data within the appropriate systems.
• Collaborates with departments to identify course information and review curriculum data.
• Processes and reviews course fees for compliance with state auditing requirements.
• Maintains the course archive, inventory list, and CLO database.
• Prepares reports and training materials; tests new end-user products.

Skills

Attention to detail

Time management

Fact finding

Verbal/written comms

Customer service

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Job description

About this role

Responsible for gathering, reviewing, and processing curriculum data, course information, and fee information. Collaborates with internal and external stakeholders to ensure course accuracy and compliance with College policies and state requirements. Serves as the point of contact with the State Course Numbering System (SCNS).

What a day of a Academic Services Analyst looks like

• Creates, revises, and deletes course data within the appropriate systems.
• Collaborates with various departments to identify course information for new courses, review curriculum data, audit existing courses, and update information.
• Processes, maintains, and reviews course fees and itemization for compliance with state auditing requirements.
• Maintains the course archive, inventory list, and Course Learning Outcomes (CLO) database.
• Ensures course listings are accurate and updates are reflected within the appropriate systems.
• Collaborates with internal and external stakeholders to compile and prepare required and ad-hoc reports.
• Designs, creates, and provides training.
• Creates and maintains training documentation and job aids.
• Assists in the testing of new or changed end-user products in an integrated systems environment.
• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following

• Bachelor’s degree in a related field of study
• One year of related experience
• Knowledge of Microsoft Office Professional Suite
• Skilled in Attention to detail while maintaining effective time and task management
• Fact finding and analytics
• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Research information for problem solving

Preferred, but not a must

• Education and Experience: Two years of related experience
• Knowledge of Curriculum systems such as Watermark, Curriculog, or other similar system Workday
• Thrive in a fast-paced environment, capacity to prioritize, process, and execute multiple projects at a high level of accuracy and attention to detail

Licenses, Registration, Certifications, or Special Requirements

Regular physical attendance required

Work Environment and Physical Demand

• Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds
• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Stand for extended periods of time
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Operate motor vehicle
• Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $44,587.00 annually; however, the offer may vary based on the candidate’s education and experience.

Culture

Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

Education Benefits

Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

Health and Wellness

Medical, dental, vision, disability, life insurance, parental leave, and more.

Generous Time Off

Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

Panther Perks

Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

Professional Development

Leadership programs, professional learning workshops, and more.

Retirement Investments

State retirement plan options and voluntary 403(b) and 457 plans.

Equal Opportunity

An Equal Access/Equal Opportunity/Veteran Preference/ADA Employer Per the Florida Open Records and Public Meeting Laws (286.011), also known as "the Sunshine Laws," all correspondence received from applicants for any position with the College is a matter of public record. Palm Beach State College is an equal access, equal opportunity institution. The College complies with all state and federal laws granting rights to applicants for employment or admission to the College. The College prohibits unlawful discrimination on the basis of race, color, creed, ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran status, disability, or pregnancy in any of its employment or educational programs or activities. Applicants who believe they have been discriminated against in the recruitment process should contact the Human Resources and Compliance Director or Chief Human Resources Officer at [phone] or 4200 Congress Avenue, Lake Worth, FL 33461. Written complaints must be filed within 180 days from the position's closing date for which the applicant applied. Claims will be investigated, and a timely response will be provided. The College prohibits retaliation against any applicant who utilizes the complaint procedure.

Accommodations

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you need a reasonable accommodation to apply for a job or to perform your job by contacting the Human Resources and Compliance Director at [phone] for assistance.

Application Deadline

This position will close on October 11, 2026 at 11:59pm