Academic Recruitment Analyst

University of California - Davis; Sacramento (CA); Hybrid; USD 77,000 - 139,000; Full time

Benefits offered by this job

Excellent benefits

Hybrid work options

Retirement plans

Job summary

University of California - Davis is seeking an Academic HR Analyst 3 to serve as a recruitment SME and advise on analytics across Faculty recruitment processes. The role partners with Academic Personnel teams and leadership to optimize day-to-day recruitment and policy interpretation.

The position is hybrid (onsite and remote), located in the Education Building area, with a bi-weekly pay range and retirement benefits. Apply by 10/5/2026 for full consideration.

Qualifications

• Bachelor's degree or equivalent training/experience.
• Extensive experience with academic recruitment processes, especially faculty recruitment.
• Knowledge of Academic Personnel Manual policies and bargaining unit contracts.
• Experience with UC Recruit, MyInfoVault, APHID, Airtable, PeopleSoft and Outlook.
• Strong Microsoft Office skills.
• Excellent interpersonal, written and oral communication.

Responsibilities

• Recruitment analysis and advising to stakeholders.
• Administrative appointments and reviews support.
• Research, development, and special projects for Academic Personnel.

Skills

Recruitment analysis

Analytical thinking

Interpersonal communication

Multitasking

Organization

Education

Bachelor's degree

Tools

UC Recruit

MyInfoVault

APHID

Airtable

PeopleSoft

Outlook

Job description

Job Summary

Under the direction of the Department Manager, this position serves as an academic recruitment subject matter expert and works collaboratively with the Recruitment Lead and all Academic Personnel teams to manage day-to-day recruitment activities and provide high-level analytical support to the Associate Vice Chancellor, Assistant Dean, Department Manager, School/Department leadership and staff. This position also serves as a liaison to the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provides policy interpretation, analysis and best practice recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and provides training to all levels of internal and external staff and faculty.

Apply By Date: 10/5/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related field or discipline and/or equivalent training and experience.
• Extensive experience and understanding of academic recruitment process (faculty recruitment highly preferred) including online application management, advertising, interviewing and search committee oversight
• Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.
• Experience working in the following systems: UC Recruit, MyInfoVault, APHID, Airtable, PeopleSoft, and Outlook.
• Experience and working knowledge of Microsoft Suite.
• Demonstrated analytical decision-making, critical thinking and problem-solving skills.
• Accomplished multi-tasking, organization and discipline skills.
• Excellent interpersonal, communication (written and oral), and customer service.
• Detail oriented with excellent project management skills.

Preferred Qualifications

• Bachelor's degree
• Experience working with union contracts.
• Experience using campus and school Recruit/payroll/personnel systems.
• At least two years experience in Academic Health system setting
• Working knowledge of virtual interview software.
• Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.

Key Responsibilities

• 40% - Recruitment Analysis and Advising
• 35% - Administrative Appointments and Reviews
• 25% - Research, Development and Special Projects

Department Overview

The Office of Academic Personnel, School of Medicine Dean's Office has overall responsibility for administration of the academic personnel process and faculty development programs in the Schools of Health. The Schools consists of 26 different focus areas and/or departments and 12 organized research units. The office is currently comprised of the Associate Vice Chancellor, Assistant Vice Chancellor, Assistant Dean, Department Manager and five teams consisting of Academic HR Analysts, Project Policy Analysts and a Health Professions Education Specialist.

The workforce of the School consists of approximately 4000 academic appointees including members of the Academic Senate, Academic Federation, Junior Specialists, Volunteer Clinical Professor, Visiting Professors, and student titles.

Academic Personnel oversees two major functions - 1) The recruitment, appointment, advancement, compensation and retention of all academic personnel and 2) Faculty development programs for the Schools of Health and other professional development and leadership activities. Under the direction of the AVC, Assistant Dean and Department Manager, the department works collaboratively to provide high-level analytical support to the Associate Vice Chancellor and Dean, Department Chairs, Program Directors, Chief Administrative Officers, Department Analysts and faculty. They provide information, policy interpretation, development of new policies and procedures.

Department Specific Job Scope

Under the direction of the Department Manager, this position works collaboratively to provide support to the Recruitment Lead and Generalist Team for day-to-day recruitment activities and high-level analytical and administrative support to the Associate Vice Chancellor, Assistant Dean and other School/Department staff. This position will also communicate and work collaboratively with the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provide information, interpretation and recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and practices, and assist with matters involving employment and labor relations.

POSITION INFORMATION

• Salary or Pay Range: $ 2,954.40 - $5,360.00
• Salary Frequency: Bi-Weekly
• Salary Grade: 178
• UC Job Title: ACAD HR ANL 3 CX
• UC Job Code: 005391
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon - Fri; 8:00 am - 5:00 pm
• Location: Education Building (HSP033)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Par